Bay Street Theatre Festival, Inc.
Mission
Bay Street Theater & the Sag Harbor Center for The Arts is a year-round, not-for-profit professional theater and community cultural center which endeavors to innovate, educate, and entertain a diverse community through the practice of the performing arts. We serve as a social and cultural gathering place, an educational resource, and a home for a community of artists.
Notes from the nonprofit
Bay Street Theater announced is creating its first purpose-built home that will feature multiple theaters and spaces for the development of new work, dedicated education facilities, and outdoor performance and public spaces. The celebrated Theater’s new home will be built on a newly acquired site at the entrance to historic Sag Harbor that runs continuously with John Steinbeck Waterfront Park, transforming what is currently a commercial space into a community resource. Now entering its 31st year, the non-profit professional theater is one of Long Island’s preeminent performing arts organizations and features a long history of developing and premiering acclaimed works that have moved to Broadway, Off-Broadway, and regional theaters across the country.
Ruling year
1992
Executive Director
Ms. Tracy Mitchell
Artistic Director
Scott Schwartz
Main address
PO Box 810
Sag Harbor, NY 11963 USA
EIN
13-3628854
NTEE code
Theater (A65)
Arts Education/Schools (A25)
IRS filing requirement
This organization is required to file an IRS Form 990 or 990-EZ.
Sign in or create an account to view Form(s) 990 for 2019, 2018 and 2017.
Register now
Communication
Programs and results
What we aim to solve
Bay Street Theater celebrates equity, diversity, and inclusiveness. We embrace these pillars of excellence as crucial to healthy people and healthy communities. Bay Street is committed to honoring, nurturing, and advancing the performing arts through the lens of diversity, inclusion, and equal opportunity in all aspects of its programming, services, and organization. Inclusion means a commitment to making all members of the community feel welcome and comfortable at Bay Street Theater, as well as creating an environment where everyone’s ideas and viewpoints are heard and valued. Bay Street believes that its core values are strengthened when all members have voice and are encouraged to contribute. Equity, diversity, and inclusion are an active process that requires continuous commitment to promote healthy people, and healthy communities feel welcome and comfortable at Bay Street and the overall success of present and future generations.
Our programs
What are the organization's current programs, how do they measure success, and who do the programs serve?
Mainstage & Educational Initiatives
Bay Street’s has year-round programming including the Mainstage series, three to four fully staged Equity productions that run May until September. The annual spring New Works Festival, provides a significant avenue for playwrights to see their works in development in front of an audience and gives members of the East End community a chance to experience cutting edge voices in the theater. Other offerings include The Comedy Club series, featuring up and coming stand up comedians. Every weekend Bay street welcomes musical guests of all genres. This past summer was our second season of producing Music Mondays a concert series, bringing the best of Broadway voices to the East End. Educational offerings include Literature Live!, the College intern Apprentice Program, Kid's Vacation Theater Camps, & workshops and classes for teens.
Where we work
Awards
Imagine Awards 2019
Cerini CPA
Affiliations & memberships
East End Special Players 2020
Hamptons Art Network 2019
External reviews
Photos
Videos
Our results
How does this organization measure their results? It's a hard question but an important one.
Evaluation documents
Download evaluation reportsNumber of free participants on field trips
This metric is no longer tracked.Totals By Year
Population(s) Served
Adolescents, People of African descent, People of Central American descent
Related Program
Mainstage & Educational Initiatives
Type of Metric
Output - describing our activities and reach
Direction of Success
Increasing
Context Notes
How many students attended Bay Street Theater's flagship education program, Literature Live!, free of charge. Filmed in 2021 and available on Vimeo.
Total number of paid admissions
This metric is no longer tracked.Totals By Year
Population(s) Served
Adults
Related Program
Mainstage & Educational Initiatives
Type of Metric
Output - describing our activities and reach
Direction of Success
Increasing
Context Notes
Covid shut down live theater in 2020 and the first 6 months of 2021. Bay Street Theater pivoted to free virtual programming. In the 2021 summer season the theater resumed live performances.
Total number of free admissions
This metric is no longer tracked.Totals By Year
Population(s) Served
Adults, Economically disadvantaged people
Related Program
Mainstage & Educational Initiatives
Type of Metric
Output - describing our activities and reach
Direction of Success
Increasing
Total number of off-site performances held
This metric is no longer tracked.Totals By Year
Population(s) Served
Adults
Related Program
Mainstage & Educational Initiatives
Type of Metric
Output - describing our activities and reach
Direction of Success
Holding steady
Context Notes
Camelot, the third show of Bay Street's 2021 summer season was held outdoors in Bridgehampton to accommodate COVID limitations. An open field was secured through a temporary license.
Total number of free performances given
This metric is no longer tracked.Totals By Year
Population(s) Served
Adults
Related Program
Mainstage & Educational Initiatives
Type of Metric
Output - describing our activities and reach
Direction of Success
Holding steady
Total number of screenings held
This metric is no longer tracked.Totals By Year
Population(s) Served
Adults
Related Program
Mainstage & Educational Initiatives
Type of Metric
Output - describing our activities and reach
Direction of Success
Increasing
Total number of works developed
This metric is no longer tracked.Totals By Year
Population(s) Served
Adults
Related Program
Mainstage & Educational Initiatives
Type of Metric
Output - describing our activities and reach
Direction of Success
Increasing
Hours arts space has been rented
This metric is no longer tracked.Totals By Year
Population(s) Served
Adults
Related Program
Mainstage & Educational Initiatives
Type of Metric
Output - describing our activities and reach
Direction of Success
Holding steady
Total number of audience members
This metric is no longer tracked.Totals By Year
Population(s) Served
Adults
Related Program
Mainstage & Educational Initiatives
Type of Metric
Outcome - describing the effects on people or issues
Direction of Success
Increasing
Context Notes
Due to covid , live theater performances were cancelled in 2020, and in 2021 with Covid still raging we had to reduce the number of people who were allowed in our performance following covid protocols
Total number of fields trips
This metric is no longer tracked.Totals By Year
Population(s) Served
Adolescents, Young adults, People of European descent, People of Latin American descent
Related Program
Mainstage & Educational Initiatives
Type of Metric
Output - describing our activities and reach
Direction of Success
Holding steady
Context Notes
Covid eliminated field trips in 2020 and 2021. All performances were virtual
Total number of paid seats filled for performances
This metric is no longer tracked.Totals By Year
Population(s) Served
Age groups
Type of Metric
Output - describing our activities and reach
Direction of Success
Increasing
Context Notes
The summer season attendance was reduced per covid protocols set in place by the Broadway League and Actors Equity.
Number of works published from new writers
This metric is no longer tracked.Totals By Year
Related Program
Mainstage & Educational Initiatives
Type of Metric
Outcome - describing the effects on people or issues
Direction of Success
Increasing
Context Notes
Bay Street hosts an annual New Works series that showcases works in progress written by up and coming playwrights in a public reading format.
Number of paid registrants to classes
This metric is no longer tracked.Totals By Year
Population(s) Served
Adults, Children and youth, Multiracial people, People of African descent, People of Asian descent
Related Program
Mainstage & Educational Initiatives
Type of Metric
Outcome - describing the effects on people or issues
Direction of Success
Increasing
Total number of performances
This metric is no longer tracked.Totals By Year
Population(s) Served
Adults, Multiracial people, Indigenous peoples
Related Program
Mainstage & Educational Initiatives
Type of Metric
Output - describing our activities and reach
Direction of Success
Holding steady
Total number of classes offered
This metric is no longer tracked.Totals By Year
Population(s) Served
Age groups
Type of Metric
Outcome - describing the effects on people or issues
Direction of Success
Increasing
Context Notes
Class topics include acting, acting for film, playwrighting , singing.
Goals & Strategy
Learn about the organization's key goals, strategies, capabilities, and progress.
Charting impact
Four powerful questions that require reflection about what really matters - results.
What is the organization aiming to accomplish?
We are working to expand and diversify our audiences so that it reflects the communities that we serve on the east end of Long Island. Covid stopped all performing arts group in their tracks but Bay Street was able to pivot and produce virtual programming for our audiences. This allowed us to extend our reach beyond Long Island and our demographic has grown beyond the tristate area.
What are the organization's key strategies for making this happen?
Bay Street is collaborating with two other non-profits in our community to provide cultural programming and support specifically targeted to the Latinx community. The cohort will lead more frequent and increased audience participation opportunities for the Latinx community which will also be comprised of ongoing focus groups, panels, large community events and festivals, films, and performances which will include Spanish translation and support materials. These initiatives will provide a safe place for sustained community engagement for our Latinx community empowering our neighbors and providing them with a voice. Additionally, Bay Street Theater has purchased a property in order to build a permanent home theater for our community where all will be welcome.
What are the organization's capabilities for doing this?
Bay Street Theater is announcing its SET THE STAGE campaign, a fundraising venture to raise $5 Million in total that would be set aside as a ‘Strike Fund.’ This fund would not be used for general operating funds, nor as an endowment, but rather as a fund that would allow Bay Street to ‘strike’ when opportunities present themselves.
These funds would be used only with full approval by the Board of Trustees or its Executive Committee in special circumstances.
As an example, Bay Street has been focusing on securing a permanent home, and the fund could be authorized for preparatory analysis associated with the project. As another possibility, we might have the opportunity to commission a new work or bring a production into the theater in the offseason that would require an unbudgeted expenditure. There may also be capital expenditures, like the purchase of enhanced projection equipment or artist housing, that could be covered out of the fund. We intend to be transparent on the use of the fund and would plan to report on the expenditures that are made. As money is spent, our goal would be to seek additional contributions to replenish the fund balance to return it to its target amount.
Why is this important?
Absent a fund of this nature, Bay Street has been seriously constrained in our ability to react quickly to opportunities, which has stymied our growth. In our current posture, when unbudgeted opportunities present themselves, we are unable to act without first soliciting contributions, which generally means that the opportunity is lost.
What have they accomplished so far and what's next?
We saw an influx of Latinx audience members during our run of Evita during the 2018 Mainstage season. The education department has increased its outreach to local schools to provide opportunities for underserved populations to attend camps and workshops including providing scholarships for those who have financial need. Every effort is made to be inclusive when creating the year round schedule of entertainment programming. The 2022 Mainstage season will feature the play Anna in the Tropics by Nilo Cruz. The director will be Marcos Santana, a well regarded Latinx choreographer and director and all of the actors will be latinx.
How we listen
Seeking feedback from people served makes programs more responsive and effective. Here’s how this organization is listening.
-
Who are the people you serve with your mission?
We serve the community of people and organizations who live and work on the East End of Long Island and the tri state area. Due to the pandemic, many of our programs became virtual and it gave us a farther geographic reaching a national audience.
-
How is your organization using feedback from the people you serve?
To identify and remedy poor client service experiences, To identify bright spots and enhance positive service experiences, To identify where we are less inclusive or equitable across demographic groups, To strengthen relationships with the people we serve, To understand people's needs and how we can help them achieve their goals
-
Which of the following feedback practices does your organization routinely carry out?
We collect feedback from the people we serve at least annually, We take steps to get feedback from marginalized or under-represented people, We aim to collect feedback from as many people we serve as possible, We look for patterns in feedback based on demographics (e.g., race, age, gender, etc.), We look for patterns in feedback based on people’s interactions with us (e.g., site, frequency of service, etc.), We engage the people who provide feedback in looking for ways we can improve in response, We tell the people who gave us feedback how we acted on their feedback
-
What challenges does the organization face when collecting feedback?
We don't have any major challenges to collecting feedback
Financials
Unlock nonprofit financial insights that will help you make more informed decisions. Try our monthly plan today.
- Analyze a variety of pre-calculated financial metrics
- Access beautifully interactive analysis and comparison tools
- Compare nonprofit financials to similar organizations
Want to see how you can enhance your nonprofit research and unlock more insights?
Learn more
about GuideStar Pro.
Operations
The people, governance practices, and partners that make the organization tick.
Connect with nonprofit leaders
SubscribeBuild relationships with key people who manage and lead nonprofit organizations with GuideStar Pro. Try a low commitment monthly plan today.
- Analyze a variety of pre-calculated financial metrics
- Access beautifully interactive analysis and comparison tools
- Compare nonprofit financials to similar organizations
Want to see how you can enhance your nonprofit research and unlock more insights? Learn More about GuideStar Pro.
Connect with nonprofit leaders
SubscribeBuild relationships with key people who manage and lead nonprofit organizations with GuideStar Pro. Try a low commitment monthly plan today.
- Analyze a variety of pre-calculated financial metrics
- Access beautifully interactive analysis and comparison tools
- Compare nonprofit financials to similar organizations
Want to see how you can enhance your nonprofit research and unlock more insights? Learn More about GuideStar Pro.
Bay Street Theatre Festival, Inc.
Board of directorsas of 01/27/2022
Mr. Steven Todrys
Evercore Financial
Christine Wachter-Campbell
Winston-Wachter Fine Art
Patty Baker
no affiliation
Joy Behar
The View
Luigi Caiola
Caiola Productions
Richard Kind
Actor
Carol Konner
Konner Development
Riki Kane Larimer
RKL Musicals
Mala Sander
Corcoran
Steve Sanders
Sanders Ortoli Flam Rosenstadt LLP
Flora Schnall
no affiliation
Ian Ziskin
EXec EXcel GRoup
CJ Follini
Ten Paces Media
John Frawley
no affiliation
Stewart F. Lane
Mr. Broadway
Dan Gasby
no affiliation
Board leadership practices
GuideStar worked with BoardSource, the national leader in nonprofit board leadership and governance, to create this section.
-
Board orientation and education
Does the board conduct a formal orientation for new board members and require all board members to sign a written agreement regarding their roles, responsibilities, and expectations? Yes -
CEO oversight
Has the board conducted a formal, written assessment of the chief executive within the past year ? Yes -
Ethics and transparency
Have the board and senior staff reviewed the conflict-of-interest policy and completed and signed disclosure statements in the past year? Yes -
Board composition
Does the board ensure an inclusive board member recruitment process that results in diversity of thought and leadership? Yes -
Board performance
Has the board conducted a formal, written self-assessment of its performance within the past three years? Yes
Organizational demographics
Who works and leads organizations that serve our diverse communities? Candid partnered with CHANGE Philanthropy on this demographic section.
Leadership
The organization's leader identifies as:
The organization's co-leader identifies as:
Race & ethnicity
Gender identity
Sexual orientation
Disability
Equity strategies
Last updated: 12/13/2021GuideStar partnered with Equity in the Center - an organization that works to shift mindsets, practices, and systems to increase racial equity - to create this section. Learn more
- We analyze disaggregated data and root causes of race disparities that impact the organization's programs, portfolios, and the populations served.
- We disaggregate data to adjust programming goals to keep pace with changing needs of the communities we support.
- We have long-term strategic plans and measurable goals for creating a culture such that one’s race identity has no influence on how they fare within the organization.
- We seek individuals from various race backgrounds for board and executive director/CEO positions within our organization.
- We have community representation at the board level, either on the board itself or through a community advisory board.
- We help senior leadership understand how to be inclusive leaders with learning approaches that emphasize reflection, iteration, and adaptability.
- We engage everyone, from the board to staff levels of the organization, in race equity work and ensure that individuals understand their roles in creating culture such that one’s race identity has no influence on how they fare within the organization.
Thanks for signing up!
An email has been sent to the address you provided. Click on the link in that email to get more GuideStar Nonprofit Profile data today!
(Don't see an email in your inbox? Click here to resend it.)
GuideStar Pro Reports
Report successfully added to your cart!
Want more data?
A GuideStar Pro report containing the following information is available for this organization:
- Email contact information
- Financial trends metrics for five most recent years 2019, 2018, 2017, 2016, 2015*
- Financial statements for 2020, 2018, 2017
- Letter of Determination
- Officer and/or Employee data for 2019, 2018, 2017, 2016, 2015
- Contractor and/or Paid Preparer data for 2019, 2018, 2017
- Board of Directors data for 2022
- *with the ability to download the data for 2019, 2018, 2017, 2016, 2015
Download it now for $125.
Need the ability to download nonprofit data and more advanced search options?Consider a Pro Search subscription.