Bay Street Theatre Festival, Inc.

aka Bay Street Theater & Sag Harbor Center for the Arts   |   Sag Harbor, NY   |  www.baystreet.org

Mission

Bay Street Theater & the Sag Harbor Center for The Arts is a year-round, not-for-profit professional theater and community cultural center which endeavors to innovate, educate, and entertain a diverse community through the practice of the performing arts. We serve as a social and cultural gathering place, an educational resource, and a home for a community of artists.

Notes from the nonprofit

Bay Street Theater announced is creating its first purpose-built home that will feature multiple theaters and spaces for the development of new work, dedicated education facilities, and outdoor performance and public spaces. The celebrated Theater’s new home will be built on a newly acquired site at the entrance to historic Sag Harbor that runs continuously with John Steinbeck Waterfront Park, transforming what is currently a commercial space into a community resource. Now entering its 31st year, the non-profit professional theater is one of Long Island’s preeminent performing arts organizations and features a long history of developing and premiering acclaimed works that have moved to Broadway, Off-Broadway, and regional theaters across the country.

Ruling year info

1992

Executive Director

Ms. Tracy Mitchell

Artistic Director

Scott Schwartz

Main address

PO Box 810

Sag Harbor, NY 11963 USA

Show more contact info

EIN

13-3628854

NTEE code info

Theater (A65)

Arts Education/Schools (A25)

IRS filing requirement

This organization is required to file an IRS Form 990 or 990-EZ.

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Communication

Programs and results

What we aim to solve

SOURCE: Self-reported by organization

Bay Street Theater celebrates equity, diversity, and inclusiveness. We embrace these pillars of excellence as crucial to healthy people and healthy communities. Bay Street is committed to honoring, nurturing, and advancing the performing arts through the lens of diversity, inclusion, and equal opportunity in all aspects of its programming, services, and organization. Inclusion means a commitment to making all members of the community feel welcome and comfortable at Bay Street Theater, as well as creating an environment where everyone’s ideas and viewpoints are heard and valued. Bay Street believes that its core values are strengthened when all members have voice and are encouraged to contribute. Equity, diversity, and inclusion are an active process that requires continuous commitment to promote healthy people, and healthy communities feel welcome and comfortable at Bay Street and the overall success of present and future generations.

Our programs

SOURCE: Self-reported by organization

What are the organization's current programs, how do they measure success, and who do the programs serve?

Mainstage & Educational Initiatives

Bay Street’s has year-round programming including the Mainstage series, three to four fully staged Equity productions that run May until September. The annual spring New Works Festival, provides a significant avenue for playwrights to see their works in development in front of an audience and gives members of the East End community a chance to experience cutting edge voices in the theater. Other offerings include The Comedy Club series, featuring up and coming stand up comedians. Every weekend Bay street welcomes musical guests of all genres. This past summer was our second season of producing Music Mondays a concert series, bringing the best of Broadway voices to the East End. Educational offerings include Literature Live!, the College intern Apprentice Program, Kid's Vacation Theater Camps, & workshops and classes for teens.

Population(s) Served
Adults
Children and youth

Where we work

Awards

Imagine Awards 2019

Cerini CPA

Affiliations & memberships

East End Special Players 2020

Hamptons Art Network 2019

Our results

SOURCE: Self-reported by organization

How does this organization measure their results? It's a hard question but an important one.

Number of free participants on field trips

This metric is no longer tracked.
Totals By Year
Population(s) Served

Adolescents, People of African descent, People of Central American descent

Related Program

Mainstage & Educational Initiatives

Type of Metric

Output - describing our activities and reach

Direction of Success

Increasing

Context Notes

How many students attended Bay Street Theater's flagship education program, Literature Live!, free of charge. Filmed in 2021 and available on Vimeo.

Total number of paid admissions

This metric is no longer tracked.
Totals By Year
Population(s) Served

Adults

Related Program

Mainstage & Educational Initiatives

Type of Metric

Output - describing our activities and reach

Direction of Success

Increasing

Context Notes

Covid shut down live theater in 2020 and the first 6 months of 2021. Bay Street Theater pivoted to free virtual programming. In the 2021 summer season the theater resumed live performances.

Total number of free admissions

This metric is no longer tracked.
Totals By Year
Population(s) Served

Adults, Economically disadvantaged people

Related Program

Mainstage & Educational Initiatives

Type of Metric

Output - describing our activities and reach

Direction of Success

Increasing

Total number of off-site performances held

This metric is no longer tracked.
Totals By Year
Population(s) Served

Adults

Related Program

Mainstage & Educational Initiatives

Type of Metric

Output - describing our activities and reach

Direction of Success

Holding steady

Context Notes

Camelot, the third show of Bay Street's 2021 summer season was held outdoors in Bridgehampton to accommodate COVID limitations. An open field was secured through a temporary license.

Total number of free performances given

This metric is no longer tracked.
Totals By Year
Population(s) Served

Adults

Related Program

Mainstage & Educational Initiatives

Type of Metric

Output - describing our activities and reach

Direction of Success

Holding steady

Total number of screenings held

This metric is no longer tracked.
Totals By Year
Population(s) Served

Adults

Related Program

Mainstage & Educational Initiatives

Type of Metric

Output - describing our activities and reach

Direction of Success

Increasing

Total number of works developed

This metric is no longer tracked.
Totals By Year
Population(s) Served

Adults

Related Program

Mainstage & Educational Initiatives

Type of Metric

Output - describing our activities and reach

Direction of Success

Increasing

Hours arts space has been rented

This metric is no longer tracked.
Totals By Year
Population(s) Served

Adults

Related Program

Mainstage & Educational Initiatives

Type of Metric

Output - describing our activities and reach

Direction of Success

Holding steady

Total number of audience members

This metric is no longer tracked.
Totals By Year
Population(s) Served

Adults

Related Program

Mainstage & Educational Initiatives

Type of Metric

Outcome - describing the effects on people or issues

Direction of Success

Increasing

Context Notes

Due to covid , live theater performances were cancelled in 2020, and in 2021 with Covid still raging we had to reduce the number of people who were allowed in our performance following covid protocols

Total number of fields trips

This metric is no longer tracked.
Totals By Year
Population(s) Served

Adolescents, Young adults, People of European descent, People of Latin American descent

Related Program

Mainstage & Educational Initiatives

Type of Metric

Output - describing our activities and reach

Direction of Success

Holding steady

Context Notes

Covid eliminated field trips in 2020 and 2021. All performances were virtual

Total number of paid seats filled for performances

This metric is no longer tracked.
Totals By Year
Population(s) Served

Age groups

Type of Metric

Output - describing our activities and reach

Direction of Success

Increasing

Context Notes

The summer season attendance was reduced per covid protocols set in place by the Broadway League and Actors Equity.

Number of works published from new writers

This metric is no longer tracked.
Totals By Year
Related Program

Mainstage & Educational Initiatives

Type of Metric

Outcome - describing the effects on people or issues

Direction of Success

Increasing

Context Notes

Bay Street hosts an annual New Works series that showcases works in progress written by up and coming playwrights in a public reading format.

Number of paid registrants to classes

This metric is no longer tracked.
Totals By Year
Population(s) Served

Adults, Children and youth, Multiracial people, People of African descent, People of Asian descent

Related Program

Mainstage & Educational Initiatives

Type of Metric

Outcome - describing the effects on people or issues

Direction of Success

Increasing

Total number of performances

This metric is no longer tracked.
Totals By Year
Population(s) Served

Adults, Multiracial people, Indigenous peoples

Related Program

Mainstage & Educational Initiatives

Type of Metric

Output - describing our activities and reach

Direction of Success

Holding steady

Total number of classes offered

This metric is no longer tracked.
Totals By Year
Population(s) Served

Age groups

Type of Metric

Outcome - describing the effects on people or issues

Direction of Success

Increasing

Context Notes

Class topics include acting, acting for film, playwrighting , singing.

Goals & Strategy

SOURCE: Self-reported by organization

Learn about the organization's key goals, strategies, capabilities, and progress.

Charting impact

Four powerful questions that require reflection about what really matters - results.

We are working to expand and diversify our audiences so that it reflects the communities that we serve on the east end of Long Island. Covid stopped all performing arts group in their tracks but Bay Street was able to pivot and produce virtual programming for our audiences. This allowed us to extend our reach beyond Long Island and our demographic has grown beyond the tristate area.

Bay Street is collaborating with two other non-profits in our community to provide cultural programming and support specifically targeted to the Latinx community. The cohort will lead more frequent and increased audience participation opportunities for the Latinx community which will also be comprised of ongoing focus groups, panels, large community events and festivals, films, and performances which will include Spanish translation and support materials. These initiatives will provide a safe place for sustained community engagement for our Latinx community empowering our neighbors and providing them with a voice. Additionally, Bay Street Theater has purchased a property in order to build a permanent home theater for our community where all will be welcome.

Bay Street Theater is announcing its SET THE STAGE campaign, a fundraising venture to raise $5 Million in total that would be set aside as a ‘Strike Fund.’ This fund would not be used for general operating funds, nor as an endowment, but rather as a fund that would allow Bay Street to ‘strike’ when opportunities present themselves.
These funds would be used only with full approval by the Board of Trustees or its Executive Committee in special circumstances.

As an example, Bay Street has been focusing on securing a permanent home, and the fund could be authorized for preparatory analysis associated with the project. As another possibility, we might have the opportunity to commission a new work or bring a production into the theater in the offseason that would require an unbudgeted expenditure. There may also be capital expenditures, like the purchase of enhanced projection equipment or artist housing, that could be covered out of the fund. We intend to be transparent on the use of the fund and would plan to report on the expenditures that are made. As money is spent, our goal would be to seek additional contributions to replenish the fund balance to return it to its target amount.

Why is this important?
Absent a fund of this nature, Bay Street has been seriously constrained in our ability to react quickly to opportunities, which has stymied our growth. In our current posture, when unbudgeted opportunities present themselves, we are unable to act without first soliciting contributions, which generally means that the opportunity is lost.

We saw an influx of Latinx audience members during our run of Evita during the 2018 Mainstage season. The education department has increased its outreach to local schools to provide opportunities for underserved populations to attend camps and workshops including providing scholarships for those who have financial need. Every effort is made to be inclusive when creating the year round schedule of entertainment programming. The 2022 Mainstage season will feature the play Anna in the Tropics by Nilo Cruz. The director will be Marcos Santana, a well regarded Latinx choreographer and director and all of the actors will be latinx.

How we listen

SOURCE: Self-reported by organization

Seeking feedback from people served makes programs more responsive and effective. Here’s how this organization is listening.

done We demonstrated a willingness to learn more by reviewing resources about feedback practice.
done We shared information about our current feedback practices.
  • How is your organization using feedback from the people you serve?

    To identify and remedy poor client service experiences, To identify bright spots and enhance positive service experiences, To identify where we are less inclusive or equitable across demographic groups, To strengthen relationships with the people we serve, To understand people's needs and how we can help them achieve their goals

  • Which of the following feedback practices does your organization routinely carry out?

    We collect feedback from the people we serve at least annually, We take steps to get feedback from marginalized or under-represented people, We aim to collect feedback from as many people we serve as possible, We look for patterns in feedback based on demographics (e.g., race, age, gender, etc.), We look for patterns in feedback based on people’s interactions with us (e.g., site, frequency of service, etc.), We engage the people who provide feedback in looking for ways we can improve in response, We tell the people who gave us feedback how we acted on their feedback

  • What challenges does the organization face when collecting feedback?

    We don't have any major challenges to collecting feedback

Financials

Bay Street Theatre Festival, Inc.
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Operations

The people, governance practices, and partners that make the organization tick.

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Connect with nonprofit leaders

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Connect with nonprofit leaders

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Build relationships with key people who manage and lead nonprofit organizations with GuideStar Pro. Try a low commitment monthly plan today.

  • Analyze a variety of pre-calculated financial metrics
  • Access beautifully interactive analysis and comparison tools
  • Compare nonprofit financials to similar organizations

Want to see how you can enhance your nonprofit research and unlock more insights? Learn More about GuideStar Pro.

Bay Street Theatre Festival, Inc.

Board of directors
as of 01/27/2022
SOURCE: Self-reported by organization
Board chair

Mr. Steven Todrys

Evercore Financial

Christine Wachter-Campbell

Winston-Wachter Fine Art

Patty Baker

no affiliation

Joy Behar

The View

Luigi Caiola

Caiola Productions

Richard Kind

Actor

Carol Konner

Konner Development

Riki Kane Larimer

RKL Musicals

Mala Sander

Corcoran

Steve Sanders

Sanders Ortoli Flam Rosenstadt LLP

Flora Schnall

no affiliation

Ian Ziskin

EXec EXcel GRoup

CJ Follini

Ten Paces Media

John Frawley

no affiliation

Stewart F. Lane

Mr. Broadway

Dan Gasby

no affiliation

Board leadership practices

SOURCE: Self-reported by organization

GuideStar worked with BoardSource, the national leader in nonprofit board leadership and governance, to create this section.

  • Board orientation and education
    Does the board conduct a formal orientation for new board members and require all board members to sign a written agreement regarding their roles, responsibilities, and expectations? Yes
  • CEO oversight
    Has the board conducted a formal, written assessment of the chief executive within the past year ? Yes
  • Ethics and transparency
    Have the board and senior staff reviewed the conflict-of-interest policy and completed and signed disclosure statements in the past year? Yes
  • Board composition
    Does the board ensure an inclusive board member recruitment process that results in diversity of thought and leadership? Yes
  • Board performance
    Has the board conducted a formal, written self-assessment of its performance within the past three years? Yes

Organizational demographics

SOURCE: Self-reported; last updated 1/12/2022

Who works and leads organizations that serve our diverse communities? Candid partnered with CHANGE Philanthropy on this demographic section.

Leadership

The organization's leader identifies as:

Race & ethnicity
White/Caucasian/European
Gender identity
Female, Not transgender
Sexual orientation
Heterosexual or Straight
Disability status
Person without a disability

The organization's co-leader identifies as:

Race & ethnicity
White/Caucasian/European
Gender identity
Male, Not transgender
Sexual orientation
Heterosexual or Straight
Disability status
Person without a disability

Race & ethnicity

Gender identity

Transgender Identity

Sexual orientation

Disability

Equity strategies

Last updated: 12/13/2021

GuideStar partnered with Equity in the Center - an organization that works to shift mindsets, practices, and systems to increase racial equity - to create this section. Learn more

Data
  • We analyze disaggregated data and root causes of race disparities that impact the organization's programs, portfolios, and the populations served.
  • We disaggregate data to adjust programming goals to keep pace with changing needs of the communities we support.
  • We have long-term strategic plans and measurable goals for creating a culture such that one’s race identity has no influence on how they fare within the organization.
Policies and processes
  • We seek individuals from various race backgrounds for board and executive director/CEO positions within our organization.
  • We have community representation at the board level, either on the board itself or through a community advisory board.
  • We help senior leadership understand how to be inclusive leaders with learning approaches that emphasize reflection, iteration, and adaptability.
  • We engage everyone, from the board to staff levels of the organization, in race equity work and ensure that individuals understand their roles in creating culture such that one’s race identity has no influence on how they fare within the organization.