PENCIL Foundation

PENCIL4Schools

aka PENCIL   |   Nashville, TN   |  www.pencilforschools.org

Mission

PENCIL’s mission is linking community resources to Nashville Public Schools to help young people achieve academic success and prepare for life. At PENCIL (Public Education Needs Community Involvement & Leadership), we are committed to enriching student success through active and robust community partnerships, most notably as PENCIL Partners and PENCIL Academy Partners. We work to determine the needs of the students at each school, and then we provide customized Partner opportunities for businesses and other organizations to share their skills with those students to help them achieve success in school and life.

Ruling year info

1982

Principal Officer

Ms. Angie Adams

Main address

7199 Cockrill Bend Blvd

Nashville, TN 37209 USA

Show more contact info

EIN

58-1475675

NTEE code info

Elementary, Secondary Ed (B20)

Community Improvement, Capacity Building N.E.C. (S99)

Youth Development Programs (O50)

IRS filing requirement

This organization is required to file an IRS Form 990 or 990-EZ.

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Communication

Programs and results

What we aim to solve

SOURCE: Self-reported by organization

A recent example of how we overcame a challenge to ultimately achieve success involves the annual MNPS Career Exploration Fair, which PENCIL helps facilitate for 5,000 high school freshmen. We recruit many of the 150 businesses and organizations present, who represent more than a dozen professional fields. However, with Nashville’s traffic troubles, PENCIL has become the go-to organization when MNPS is strapped for transportation to get students to the Career Fair and other industry related field trips or job shadows. School buses are in short supply and cost prohibitive. We leveraged partners like Gray Line Tennessee and Anchor Transportation to help solve the problem, recruiting 42 donated coach buses and drivers who ultimately transported 5,000 freshmen to and from the Career Fair. Our consulting demonstrates how PENCIL recruits, trains and retains partners that align with local school needs, how to build powerful partnerships provides opportunities to observe partnerships.

Our programs

SOURCE: Self-reported by organization

What are the organization's current programs, how do they measure success, and who do the programs serve?

PENCIL Partners

PENCIL Partners and PENCIL Academy Partners are businesses and organizations committed to student success through organized, coordinated activities that match the unique attributes of each Partner with the specific needs of each school or academy. Career Academies strengthen student skills in workforce focus areas like arts, engineering, hospitality, information technology, and health. PENCIL matches industry partners to the appropriate school, where partners provide students with relevant career opportunities and valuable real-world connections. Partners provide mentoring, tutoring, curriculum advisement, experiential learning and employment to the 15,538 high-school students in these Career and Technical Education programs.

Population(s) Served
Children and youth

The LP PENCIL Box is a critical resource to teachers in MNPS. For almost 14 years we have provided free classroom essentials to teachers who come to our storefront to “shop” for these supplies. Realizing that we were only serving +/-20% of all MNPS teachers through this shopping method, we added a part-time delivery driver this academic year to deliver core classroom supplies (notebooks, pencils, folders, copy paper, etc.) to schools where we had low teacher engagement and a low-income student population. With the implementation of this delivery plan we have significantly grown the number of teachers who have benefitted from these free supplies and limited the amount of personal funds they have had to spend to assure their students have the tools they need daily to engage academically. We estimate serving more than 30% of MNPS teachers this academic year with the implementation of this delivery model.

Population(s) Served
Children and youth

Family Resource Centers (FRCs) act as a hub for community resources, helping families navigate outside agencies that can assist with social, emotional and physical needs. FRCs stock emergency food/clothing and develop services tailored to their school population, such as GED and English-language classes, parenting classes, eye exams and glasses, individual counseling and student leadership groups.
PENCIL RUNS FOUR FRCS WITHIN THE FOLLOWING SCHOOLS:
Tusculum Elementary
Antioch High School
Glencliff High School
Maplewood High School

Population(s) Served
Children and youth

PENCIL Reading Partners provide tutoring to struggling K-8 students using evidence-based strategies to increase literacy proficiency, including 1-on-1 mentoring with a PENCIL volunteer and distribution of free books through a partnership with Book'Em! Research shows that as little as 30 minutes per week for eight weeks improves a student's performance, behavior and self-esteem and often improves proficiency an average of 4 reading levels.

Population(s) Served
Non-adult children

Where we work

Awards

Affiliations & memberships

Center for Nonprofit Management Excellence Network 1993

Nashville Area Chamber of Commerce 1985

Volunteer Administrator's Network 2003

Metro Nashville Public Schools/Chamber of Commerce Alignment Process 2004

United Way Member Agency 2001

Alignment Nashville 2006

Our results

SOURCE: Self-reported by organization

How does this organization measure their results? It's a hard question but an important one.

Number of clients placed in internships

This metric is no longer tracked.
Totals By Year
Population(s) Served

Children and youth

Related Program

PENCIL Partners

Type of Metric

Outcome - describing the effects on people or issues

Direction of Success

Increasing

Context Notes

MNPS students were able to enroll in 475 internship programs in 2018-19. An estimate of 20 internship opportunities arrived from school-based credit unions through Academy Partnerships.

Number of students showing improvement in test scores

This metric is no longer tracked.
Totals By Year
Population(s) Served

Adolescents

Related Program

PENCIL Partners

Type of Metric

Outcome - describing the effects on people or issues

Direction of Success

Increasing

Context Notes

In the 2018-2019 school year, there were 1,265 students who took the CTE exam, leading to a pass rate of 65%.

Total number of volunteer hours contributed to the organization

This metric is no longer tracked.
Totals By Year
Population(s) Served

Adults

Related Program

PENCIL Partners

Type of Metric

Output - describing our activities and reach

Direction of Success

Increasing

Context Notes

In 2018-19, PENCIL recruited, matched, and maintained at least 711 PENCIL Partnerships, resulting in community investment of 54,509 volunteer hours

Number of products distributed

This metric is no longer tracked.
Totals By Year
Population(s) Served

Children and youth, Adults, Families

Related Program

LP PENCIL Box

Type of Metric

Output - describing our activities and reach

Direction of Success

Increasing

Context Notes

We measure success of our LP PENCIL Box through total value of product distributions annually, number of schools and teachers served annually, and percentage of teachers served who shop in-person.

Hours of literacy instruction delivered

This metric is no longer tracked.
Totals By Year
Population(s) Served

Children and youth

Related Program

Reading Partners

Type of Metric

Outcome - describing the effects on people or issues

Direction of Success

Increasing

Context Notes

PENCIL Reading Partners served 338 students to promote Middle School Readiness with 207 volunteers, logging 934 hours of time at 21 MNPS sites.

Total dollar value of produce distributed

This metric is no longer tracked.
Totals By Year
Population(s) Served

Children and youth, Adults, Families

Related Program

LP PENCIL Box

Type of Metric

Input - describing resources we use

Direction of Success

Increasing

Context Notes

We have surpassed our product distribution from the previous academic year by $60,000. We have distributed school supplies worth $1.6 million to teachers in all 168 Metro Nashville Public Schools.

Number of clients who complete job skills training

This metric is no longer tracked.
Totals By Year
Population(s) Served

Adolescents

Related Program

PENCIL Partners

Type of Metric

Input - describing resources we use

Direction of Success

Increasing

Context Notes

The PENCIL team tracks and evaluates success based on the percentage of students who experience industry field trips and job shadows. In FY19, 66% of 11th graders experienced job shadows.

Goals & Strategy

SOURCE: Self-reported by organization

Learn about the organization's key goals, strategies, capabilities, and progress.

Charting impact

Four powerful questions that require reflection about what really matters - results.

Our work is guided by the needs of MNPS, is student centric, and is achieved through partnerships and tangible engagements. As the PENCIL team, we will be collaborative and transparent, act with integrity, and demonstrate kindness and gratitude.

PENCIL Partners and Academy PENCIL Partnerships aim to accomplish the following goals:

1) Improve graduation rates by making school interesting and engaging to students.
2) Build relationships between students and positive adult role models through mentorship and regular class interactions with industry professionals.
3) Support positive outcomes after high school graduation, including further education and entry into high-wage, high-demand careers.

To reach these goals, PENCIL recruits partners – companies, small businesses, universities – and matches them with individual schools whose needs align with the partner’s expertise. There are 39 career pathways available for students to choose from, and each high school offers a unique menu of options. PENCIL’s role is to make a thoughtful match, onboard and train the partner, co-create an action plan for the year, support the school’s teachers and principals in managing communication, and work to sustain a positive relationship between partner and school over time. PENCIL Partnership Managers meet regularly with partners and school leaders to assess progress on the action plan compared to goals. We are skilled problem-solvers. Much of our recruitment is word-of-mouth, and we’re proud to say that our founding partners, including HCA and Ingram, remain PENCIL Partners today.

Ultimately, our work aims to fulfill the Academies’ goal of exposing and connecting students to high-demand career fields after college. Our long-term vision is that students are trained and ready to attain jobs that pay family-sustaining wages and help break the cycle of multi-generational poverty.

Data is key to effective decision making and PENCIL will track activities and student opportunities for purpose of program analysis and achievement of outcomes.

PENCIL uses several tools to assess the functioning and impact of program delivery:

a) PENCILMeIn (PMI) is an online platform that enables Partners, volunteers, school staff, and PENCIL staff to log and track volunteer hours and activities. This helps PENCIL communicate the value of each Partner's community investment per school annually. In FY19, Partners logged 54,509 volunteer hours, so we're targeting a 5% increase in FY20 in documented service hours to demonstrate growth in our Partners’ engagement with students.

b) The PENCIL team tracks and evaluates success based on the percentage of students who experience industry field trips and job shadows. In FY19 70% of 10th graders experienced field trips and 66% of 11th graders experienced job shadows. Our goal for FY20 and beyond is to exceed those targets so that eventually it’s common for 100% of students to have those impactful learning experiences. Likewise we evaluate both the number of Partners who participate in the annual Career Fair with freshmen and the number of career fields they represent, with the goal of having an increasingly broad array of options for students to explore as they make their Academies pathway decision.

c) Through annual surveys we assess Partners' understanding of the impact of their engagement on students as well as their comfort with the work.

d) We also closely follow test scores tracked by MNPS to assure that students continue to make progress on standard academic benchmarks like graduation rate, average ACT scores, and percentage of students taking and passing industry certification exams.

e) We measure success of our LP PENCIL Box through total value of product distributions annually; number of schools and teachers served annually; percentage of teachers served who shop in-person at the LP PENCIL Box; and number of volunteers who serve in the Box. We also know that access to school supplies is integral to student success.

PENCIL addresses the inequitable access to resources (community volunteers, funding for special projects) among Nashville schools through a collective impact model that harnesses the time, treasure, and talent of our rapidly expanding business community in support of individual schools through our PENCIL Partnerships, which allows us to meet and exceed our goals.

PENCIL is unique in that we are the only organization in Nashville specifically dedicated to link resources from the business community to our public schools. We are seen as a national leader in the field of business engagement in high schools with our work to support the Academies of Nashville and are regularly hired as a consultant to communities implementing the Academies model, which relies heavily on business partners providing experiential learning opportunities to students.

Accomplishments:

-In 2018-19, PENCIL recruited, matched, and maintained at least 711 PENCIL Partnerships with individual public schools, resulting in community investment of 54,509 volunteer hours and donated resources to MNPS valued at $5 million, including $1.44M in high-quality classroom supplies distributed to public school teachers through the LP PENCIL Box, PENCIL’s free teacher supply store, through which we solicit and distribute donations of school supplies to teachers and students.

-PENCIL has connected 346 unique partnerships who support the Academies of Nashville, a college and career prep program that gives students access to early college credit, certifications, and advanced classes.

- Through PENCIL Academy Partners at least 2,914 students experienced job shadows and at least 3,203 students experienced internships, or 70% of all Academy juniors.

- Partners provided mentoring, tutoring, curriculum advisement, experiential learning and employment to 15,538 high-school students in Career and Technical Education programs.

-The 16,000 students participating in the 39 Academies of Nashville grades 9-12 were served by 344 Partnerships with Nashville businesses for a total of $1.7 community investment. An increased 3,950 10th graders experienced industry field trips, and 3,557 11th graders experienced job shadowing.

-With the addition of a part-time delivery van driver last year, we have already surpassed our product distribution from the previous academic year by $60,000; by the end of March 2020, we will have distributed supplies worth $1.6 million to teachers in all 168 MNPS schools.

A list of goals includes:
Launch Together4Teachers (We will come together as a community to deliver up to 6,500 teacher supply bags ensuring that all teachers feel celebrated and appreciated as they build out their classrooms for the year and know about our LP PENCIL Box)
Expand our PENCIL warehouse to increase capacity to receive and distribute resources, as well as to open a volunteer center.

Financials

PENCIL Foundation
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Operations

The people, governance practices, and partners that make the organization tick.

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Connect with nonprofit leaders

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  • Analyze a variety of pre-calculated financial metrics
  • Access beautifully interactive analysis and comparison tools
  • Compare nonprofit financials to similar organizations

Want to see how you can enhance your nonprofit research and unlock more insights? Learn More about GuideStar Pro.

PENCIL Foundation

Board of directors
as of 11/20/2020
SOURCE: Self-reported by organization
Board co-chair

Mr. Thomas Burns

Belmont University

Term: 2019 - 2020


Board co-chair

Ms. Brandyn Payne

HCTec

Term: 2019 - 2020

Jeff Gregg

Creative Artists Agency, Inc.

Sue Spickard

PENCIL Founder

Darin Matson

Rogers Group Inc.

John Doerge

Deloitte

Peter Erickson

Synovus Bank

Lynn Schultz

Experian Health

Beth Brill

HCA, Central & Southwest Groups

Thomas Burns

Belmont University

Ned Horton

The Horton Group

Stephanie Bonner

Bank of America

Brandyn Payne

HCTec

Cassie Lynn Foote

Tennessee Business Roundtable

Todd Batson

Marsh

Anna Shepherd

Metro School Board

Kasar Abdulla

Valor Academy

Craig Bledsoe

Lipscomb University

Sheila Calloway

Davidson Co Juvenile Court

Lila Hall

Yazoo Brewing Company

Cooper Jones

Crichton Group

Aron Karabel

Waller Lansden Dortch & Davis, LLP

Christie Laird

University of Tennessee College of Law

Hasina Mohyuddin

Vanderbilt University, Peabody College

Mike Stewart

Bass Berry & Sims

Drew Warth

Waller Lansden Dortch & Davis LLC

Juan Williams

Tennessee Dept. of Human Resources

Elizabeth Papel

Bohan

Raul Miranda

Ameriprise Financial

Nicholas Cesnik

Fresh Capital, LLC

Diana Collins-Benedict

Community Volunteer

Cory Curtis

WKRN-TV

Allen DeCuyper

Parks Realty

Whitney Haley

FCA Venture Partners

John McCoy

Pinnacle Financial Partners

Norman Merrifield

808 Education

Berthena Nabaa-McKinney

Independent Education Consultant

Wesley Payne

Pinnacle Financial Partners

Kim Sasser-Hayden

Comcast

Zulfat Suara

Meharry Medical College

Kaitlyn Jones

R.C. Mathews Contractor

Tom Feeney

Fifth Third Bank

Erin Coleman

Yad Consulting

Indira Dammu

Office of Mayor David Briley

Robyn Williams

Nissan North America

Todd Svec

Ingram Content Group

Rebecca Fair

Dollar General

Herman Hicks

First Tennessee Bank

Colleen Hoy

Education Networks of America

Stephen Matthews

Delek US Holdings

Mark Morrison

LP Building Solutions

Kendrick Robinson

Bridgestone Americas

Frank Schriner

Regions Bank

Taylor Smith

Ryman Hospitality Properties

Rachael Wall

Country Music Television

Brittany Adams

Dollar General

Adrienne Battle

Metro Nashville Public Schools

Chris Henson

Metro Nashville Public Schools

Chuck Abbott

Gray Line Tennessee

Jamie Murphy

RSM, US, LLP

Organizational demographics

SOURCE: Self-reported; last updated 04/09/2020

Who works and leads organizations that serve our diverse communities? GuideStar partnered on this section with CHANGE Philanthropy and Equity in the Center.

Leadership

The organization's leader identifies as:

Race & ethnicity
White/Caucasian/European
Gender identity
Female, Not transgender (cisgender)
Sexual orientation
Heterosexual or Straight
Disability status
Person without a disability

Race & ethnicity

Gender identity

 

Sexual orientation

No data

Disability

No data