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Big Brothers Big Sisters of Butler County, Inc.

It takes Little to be Big

Hamilton, OH   |  www.bbbsbutler.org
GuideStar Charity Check

Big Brothers Big Sisters of Butler County, Inc.

EIN: 31-0846147


Mission

The mission of Big Brothers Big Sisters of Butler County is to create and support one-to-one mentoring relationships that ignite the power and promise of youth. Since 1968, we have been working tirelessly to realize our vision of a world in which all youth achieve their full potential by providing our evidence-based mentoring programs for children throughout Butler County, Ohio.

Ruling year info

1974

Chief Executive Officer

Scott Stephens

Main address

1755 S. Erie Blvd., Suite D

Hamilton, OH 45011 USA

Show more contact info

Formerly known as

Big Brother and Big Sisters of Greater Hamilton

Big Brothers and Sisters of Middletown

EIN

31-0846147

Subject area info

Adult and child mentoring

Population served info

Children and youth

Girls

Boys

At-risk youth

NTEE code info

Big Brothers, Big Sisters (O31)

What we aim to solve

SOURCE: Self-reported by organization

We at Big Brothers Big Sisters of Butler County believe all children have the potential to succeed. We know, however, that many youth face obstacles to fully realizing that potential. All of the children we serve face challenges that put them at risk of engaging in negative behaviors. For example, among all the youth we served in 2020: 45% are from single parent homes, 20% live with non-parental guardians, 85% live at or below the poverty line, 16% are children of an incarcerated parent, 71% have a family history of substance abuse, 18% have a mental health diagnosis, 42% are members of a racial minority group, and over 50% have a history of child abuse in their families. These harsh circumstances make it difficult for these youth to reach their full potential. We show these children a path to success by introducing them to mentors who can serve as living, breathing examples of the success they can achieve and reliable sources of the guidance and support they need to achieve it.

Our programs

SOURCE: Self-reported by organization

What are the organization's current programs, how do they measure success, and who do the programs serve?

One-to-One Mentoring

Our One-to-One Mentoring Program provides caring mentors for children in need. This program is broken down into two categories, Community Based Mentoring and Site Based Mentoring. The Community Based Program matches children with caring adults who meet with them two to four times per month on their own time to do activities of their choosing. The Site Based Program matches elementary school-age youth with high school students, college students, or older adults who meet with them once per week in a group setting at a designated location (usually the child's school) supervised by a BBBS staff member. All of the youth we serve face some combination of risk factors, such as having one or more incarcerated parents, having a family history of substance abuse, or having a juvenile court record. Many of them live in poverty or reside in single parent homes.  They are all the same to us--kids who have the potential to succeed in life, if only someone will step in and defend that potential.

Population(s) Served
Children and youth
At-risk youth

Where we work

Affiliations & memberships

Big Brothers Big Sisters of America 1968

Our results

SOURCE: Self-reported by organization

How does this organization measure their results? It's a hard question but an important one.

Number of youth service participants who have involvement in juvenile justice system

This metric is no longer tracked.
Totals By Year
Population(s) Served

Adolescents, Children, Preteens, Economically disadvantaged people, At-risk youth

Related Program

One-to-One Mentoring

Type of Metric

Outcome - describing the effects on people or issues

Direction of Success

Decreasing

Our Sustainable Development Goals

SOURCE: Self-reported by organization

Learn more about Sustainable Development Goals.

Goals & Strategy

SOURCE: Self-reported by organization

Learn about the organization's key goals, strategies, capabilities, and progress.

Charting impact

Four powerful questions that require reflection about what really matters - results.

We have a vision of a world in which all children realize their full potential, regardless of their circumstances or backgrounds, and we work to make that vision a reality by creating and supporting one-to-one mentoring relationships that ignite the power and promise of youth. We aim to provide all Butler County children who face adversity with caring mentors who will encourage them to avoid negative behaviors like skipping school, engaging in delinquency, or abusing drugs or alcohol. Our goal is for every child in our program to graduate from high school with a plan for what comes next, whether that means going to college, learning a trade, starting a career, or enlisting in the military. By giving these children someone who can help them succeed in school and in their relationships now, we help them start on a path that will lead them to even greater success as they grow up. We aim to provide a mentor for every child who comes to us for help so that we can help all children realize their full potential.

In order to realize our vision, we provide mentoring programs for youth that fall under two primary categories: Community Based Mentoring and Site Based Mentoring. Our Community Based Mentoring Programs match children ages 6-14 with caring adult volunteer mentors. The mentor-mentee pairings (matches) get to set their own agendas for each meeting (as long as they abide by all BBBS guidelines), and they usually develop a friendship through doing fun activities, working on homework, working on goals specific to each child's needs, and just hanging out. Our Community Based matches do all sorts of activities, from hiking in the woods, to practicing yoga, to holding scavenger hunts at thrift stores. They also take plenty of time for more laid-back activities like going out to eat or hanging out at their mentors' homes—many of our Little Brothers and Sisters (Littles) say their favorite activity is spending time at their Big Brother or Sister’s (Big’s) home cooking, baking, playing games, walking the dog, watching movies, and similar activities. As they spend time together, each Big develops a strong relationship with his or her Little. It is this relationship, not just the advice a Big gives or any of the ways they help work on goals specific to the child, which truly changes the life of a child.

Our Site Based Mentoring Programs match elementary school age children with volunteer mentors who can be high school students, college students, or older adults. The Bigs meet with their Littles at a specified location (usually a school, but it can also be a church, community center, etc.) where they spend time working on homework together, doing craft activities, playing board games, or playing outside. The volunteers are matched with the same child each week, but the activities take place in a group setting. A Big Brothers Big Sisters staff member supervises each program, brings supplies, and measures and monitors the progress of each match. We currently have 14 site based programs at schools and organizations across the county.

We also offer activities for children who are still waiting to be matched with mentors through our Club of Unmatched Littles (COUL) Program. The kids in this program are invited to participate in activities every other month from September to May and every other week in the summer. These activities give the kids a glimpse of what it will be like to have a Big, and they also allow BBBS staff to get to know them so the Littles can be matched with volunteers who best fit their personalities, needs, and interests.

All of these programs are essential to fulfilling our mission and helping children develop strong relationships with caring mentors who can help them ignite their potential.

Big Brothers Big Sisters is the premier mentoring organization nationally, and our local agency has been a full affiliate of the national organization since our founding in 1968. Throughout our long history, we have acquired a vast set of knowledge about mentoring best practices, and we implement them in all of our mentoring programs. Our tried-and-true mentoring model has been proven effective time and time again because of the careful steps we take to make sure the children we serve stay safe and get as much as possible out of the mentoring relationships we create for them. We start by screening and training volunteers as soon as we recruit them in order to make sure they are a good fit for the program and to prepare them for the responsibility of mentorship. Then, we interview each child and volunteer so we can learn as much as we can about each of them in order to match each child with a mentor who fits his or her needs, personality, and interests. After the relationship has gotten started, one of our professional match support specialists regularly checks in with each child, parent or guardian, and volunteer to make sure each child is making progress on the goals set for him or her and to address any concerns in the relationship before problems arise. Big Brothers Big Sisters created this model over decades of research, and as a full affiliate of Big Brothers Big Sisters of America, we have access to this model and all the new research the national organization has conducted and will continue to conduct. Combined with our own agency’s 53 years of experience, research, and outcome tracking, our BBBSA affiliation gives us a vast breadth of knowledge of what makes mentoring work. This knowledge of and experience with mentoring makes us highly capable of achieving our vision.

In 2020, we served 305 total children through our Site Based Mentoring and Community Based Mentoring Programs and 102 children through our Club of Unmatched Littles program. Our goal is to increase the total number of children we serve through all these programs to 500 in 2021. Using the POE and COS/YOS, we have also tracked strong positive outcomes for the youth we served in 2020. Among all the children who were matched with a mentor through one of our programs in 2020:

• 100% avoided substance use and contact with Juvenile Court
• Youth demonstrated a 50% increase in protective factors
• 99% improved their self-confidence
• 86% improved their attitude toward school
• 86% improved their academic performance
• 87% demonstrated better relationships with their peers
• Littles in Site Based Mentoring Programs improved in an average of 1.7 subject areas

We aim for our programs to yield even stronger outcomes in these areas by the end of 2021.

How we listen

SOURCE: Self-reported by organization

Seeking feedback from people served makes programs more responsive and effective. Here’s how this organization is listening.

done We shared information about our current feedback practices.
  • How is your organization using feedback from the people you serve?

    To identify and remedy poor client service experiences, To identify bright spots and enhance positive service experiences, To make fundamental changes to our programs and/or operations, To inform the development of new programs/projects, To identify where we are less inclusive or equitable across demographic groups, To strengthen relationships with the people we serve

  • Which of the following feedback practices does your organization routinely carry out?

    We collect feedback from the people we serve at least annually, We aim to collect feedback from as many people we serve as possible, We take steps to ensure people feel comfortable being honest with us, We look for patterns in feedback based on people’s interactions with us (e.g., site, frequency of service, etc.), We act on the feedback we receive

  • What challenges does the organization face when collecting feedback?

    It is difficult to get the people we serve to respond to requests for feedback, Staff find it hard to prioritize feedback collection and review due to lack of time

Financials

Big Brothers Big Sisters of Butler County, Inc.
Fiscal year: Jan 01 - Dec 31
Financial documents
2022 BBBS 2022 Audit 2021 2020 2019
done  Yes, financials were audited by an independent accountant. info

Revenue vs. expenses:  breakdown

SOURCE: IRS Form 990 info
NET GAIN/LOSS:    in 
Note: When component data are not available, the graph displays the total Revenue and/or Expense values.

Liquidity in 2022 info

SOURCE: IRS Form 990

3.74

Average of 3.84 over 10 years

Months of cash in 2022 info

SOURCE: IRS Form 990

2.6

Average of 1.2 over 10 years

Fringe rate in 2022 info

SOURCE: IRS Form 990

11%

Average of 11% over 10 years

Funding sources info

Source: IRS Form 990

Assets & liabilities info

Source: IRS Form 990

Financial data

SOURCE: IRS Form 990

Big Brothers Big Sisters of Butler County, Inc.

Revenue & expenses

Fiscal Year: Jan 01 - Dec 31

SOURCE: IRS Form 990 info

Fiscal year ending: cloud_download Download Data

Big Brothers Big Sisters of Butler County, Inc.

Balance sheet

Fiscal Year: Jan 01 - Dec 31

SOURCE: IRS Form 990 info

The balance sheet gives a snapshot of the financial health of an organization at a particular point in time. An organization's total assets should generally exceed its total liabilities, or it cannot survive long, but the types of assets and liabilities must also be considered. For instance, an organization's current assets (cash, receivables, securities, etc.) should be sufficient to cover its current liabilities (payables, deferred revenue, current year loan, and note payments). Otherwise, the organization may face solvency problems. On the other hand, an organization whose cash and equivalents greatly exceed its current liabilities might not be putting its money to best use.

Fiscal year ending: cloud_download Download Data

Big Brothers Big Sisters of Butler County, Inc.

Financial trends analysis Glossary & formula definitions

Fiscal Year: Jan 01 - Dec 31

SOURCE: IRS Form 990 info

This snapshot of Big Brothers Big Sisters of Butler County, Inc.’s financial trends applies Nonprofit Finance Fund® analysis to data hosted by GuideStar. While it highlights the data that matter most, remember that context is key – numbers only tell part of any story.

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Business model indicators

Profitability info 2018 2019 2020 2021 2022
Unrestricted surplus (deficit) before depreciation $83,384 -$33,891 $106,072 $78,025 -$47,372
As % of expenses 10.0% -3.9% 12.9% 8.7% -5.0%
Unrestricted surplus (deficit) after depreciation $75,947 -$41,114 $100,525 $76,122 -$49,098
As % of expenses 9.1% -4.6% 12.1% 8.5% -5.2%
Revenue composition info
Total revenue (unrestricted & restricted) $917,605 $846,627 $924,168 $974,270 $902,958
Total revenue, % change over prior year 29.7% -7.7% 9.2% 5.4% -7.3%
Program services revenue 0.0% 0.0% 0.0% 0.0% 0.0%
Membership dues 0.0% 0.0% 0.0% 0.0% 0.0%
Investment income 0.0% 0.0% 0.0% 0.0% 0.0%
Government grants 45.8% 44.9% 54.3% 54.6% 48.5%
All other grants and contributions 54.2% 55.2% 42.7% 45.4% 51.5%
Other revenue 0.0% -0.1% 3.0% 0.0% 0.0%
Expense composition info
Total expenses before depreciation $831,244 $879,071 $822,596 $897,456 $940,694
Total expenses, % change over prior year 7.1% 5.8% -6.4% 9.1% 4.8%
Personnel 72.0% 76.0% 82.2% 82.3% 80.2%
Professional fees 9.3% 5.5% 1.5% 1.3% 1.2%
Occupancy 4.8% 4.6% 5.0% 4.5% 4.7%
Interest 0.1% 0.0% 0.0% 0.0% 0.0%
Pass-through 0.0% 0.0% 0.0% 0.0% 0.0%
All other expenses 13.8% 13.8% 11.3% 11.9% 14.0%
Full cost components (estimated) info 2018 2019 2020 2021 2022
Total expenses (after depreciation) $838,681 $886,294 $828,143 $899,359 $942,420
One month of savings $69,270 $73,256 $68,550 $74,788 $78,391
Debt principal payment $0 $0 $0 $0 $0
Fixed asset additions $0 $0 $0 $0 $1,851
Total full costs (estimated) $907,951 $959,550 $896,693 $974,147 $1,022,662

Capital structure indicators

Liquidity info 2018 2019 2020 2021 2022
Months of cash 1.2 1.0 2.4 3.1 2.6
Months of cash and investments 1.2 1.0 2.4 3.1 2.6
Months of estimated liquid unrestricted net assets 1.3 0.8 2.4 3.2 2.4
Balance sheet composition info 2018 2019 2020 2021 2022
Cash $83,517 $69,700 $166,503 $231,913 $201,249
Investments $0 $0 $0 $0 $0
Receivables $28,547 $12,642 $17,324 $27,910 $22,894
Gross land, buildings, equipment (LBE) $57,156 $55,359 $56,271 $55,403 $55,753
Accumulated depreciation (as a % of LBE) 74.5% 85.2% 92.3% 92.8% 92.6%
Liabilities (as a % of assets) 14.3% 23.7% 12.5% 9.2% 22.7%
Unrestricted net assets $108,051 $66,937 $167,462 $243,584 $194,486
Temporarily restricted net assets $4,218 N/A N/A N/A N/A
Permanently restricted net assets $0 N/A N/A N/A N/A
Total restricted net assets $4,218 $5,665 $1,165 $0 $9,637
Total net assets $112,269 $72,602 $168,627 $243,584 $204,123

Key data checks

Key data checks info 2018 2019 2020 2021 2022
Material data errors No No No No No

Operations

The people, governance practices, and partners that make the organization tick.

Documents
Form 1023/1024 is not available for this organization

Chief Executive Officer

Scott Stephens

Scott Stephens started his career in social work at Big Brothers Big Sisters of Butler County. After 6 years of service, he left to get his MSW. He spent 35 years in social services working youth and teen parents. He worked in adoption, pregnancy resource centers, partial hospitalization services, food pantries and more. He has taught as an adjunt professor at Xavier University and the University of Mt. St. Joseph. He received a 3 degree in Pastoral Ministry from the Athenaeum of Ohio. He returned to Big Brothers Big Sisters when the CEO who hired him for his first job retired.

Number of employees

Source: IRS Form 990

Big Brothers Big Sisters of Butler County, Inc.

Officers, directors, trustees, and key employees

SOURCE: IRS Form 990

Compensation
Other
Related
Show data for fiscal year
Compensation data
Download up to 5 most recent years of officer and director compensation data for this organization

There are no highest paid employees recorded for this organization.

Big Brothers Big Sisters of Butler County, Inc.

Board of directors
as of 01/19/2024
SOURCE: Self-reported by organization
Board of directors data
Download the most recent year of board of directors data for this organization
Board chair

Andrew Tyree

Macy

Term: 2023 - 2025

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Rob Enderle

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Board leadership practices

SOURCE: Self-reported by organization

GuideStar worked with BoardSource, the national leader in nonprofit board leadership and governance, to create this section.

  • Board orientation and education
    Does the board conduct a formal orientation for new board members and require all board members to sign a written agreement regarding their roles, responsibilities, and expectations? Yes
  • CEO oversight
    Has the board conducted a formal, written assessment of the chief executive within the past year ? Yes
  • Ethics and transparency
    Have the board and senior staff reviewed the conflict-of-interest policy and completed and signed disclosure statements in the past year? Yes
  • Board composition
    Does the board ensure an inclusive board member recruitment process that results in diversity of thought and leadership? Yes
  • Board performance
    Has the board conducted a formal, written self-assessment of its performance within the past three years? Yes

Organizational demographics

SOURCE: Self-reported; last updated 1/19/2024

Who works and leads organizations that serve our diverse communities? Candid partnered with CHANGE Philanthropy on this demographic section.

Leadership

The organization's leader identifies as:

Race & ethnicity
Decline to state
Sexual orientation
Decline to state
Disability status
Decline to state

Race & ethnicity

No data

Gender identity

No data

Transgender Identity

No data

Sexual orientation

No data

Disability

No data

Equity strategies

Last updated: 02/05/2021

GuideStar partnered with Equity in the Center - an organization that works to shift mindsets, practices, and systems to increase racial equity - to create this section. Learn more

Data
  • We review compensation data across the organization (and by staff levels) to identify disparities by race.
  • We analyze disaggregated data and root causes of race disparities that impact the organization's programs, portfolios, and the populations served.
  • We disaggregate data to adjust programming goals to keep pace with changing needs of the communities we support.
  • We employ non-traditional ways of gathering feedback on programs and trainings, which may include interviews, roundtables, and external reviews with/by community stakeholders.
  • We disaggregate data by demographics, including race, in every policy and program measured.
  • We have long-term strategic plans and measurable goals for creating a culture such that one’s race identity has no influence on how they fare within the organization.
Policies and processes
  • We seek individuals from various race backgrounds for board and executive director/CEO positions within our organization.
  • We have community representation at the board level, either on the board itself or through a community advisory board.
  • We help senior leadership understand how to be inclusive leaders with learning approaches that emphasize reflection, iteration, and adaptability.
  • We engage everyone, from the board to staff levels of the organization, in race equity work and ensure that individuals understand their roles in creating culture such that one’s race identity has no influence on how they fare within the organization.