PLATINUM2024

VOLUNTEERS IN MEDICINE CLINIC

Circle of Caring

Springfield, OR   |  www.vim-clinic.org
GuideStar Charity Check

VOLUNTEERS IN MEDICINE CLINIC

EIN: 93-1276816


Mission

To understand and serve the health and wellness needs of the medically uninsured and underserved and their households who live and work in Lane County, Oregon. A coordinated team of licensed medical professionals and community volunteers donate their time and talents to the Clinic to offer exceptional, free medical services to those who have a monthly income of between 85%-300% of the Federal Poverty Level. Specialist medical care is provided via referrals to medical specialists within the community. Services are provided at no charge to patients because of contributions from caring individuals, corporations, and foundations as well as fundraising events. In-clinic services include primary care, women's care, diabetes, hypertension, mental health care, laboratory, pharmacy and more.

Notes from the nonprofit

Volunteers In Medicine Clinic provides a much needed service to its community in providing free medical care for low-income adults who do not have access to a primary care provider. With staff and volunteer healthcare professionals, VIM has cared for thousands of people who live or work in Lane County, Oregon. Patients receive vitally needed medical services including primary care, behavioral health services, women's health care, diabetic care, lab and pharmacy services, and more. VIM serves as a gateway into the health care system. Through our network of referral relationships, volunteer medical providers at the Clinic refer patients to a variety of medical specialists. VIM maintains a small staff and relies on a coordinated team of licensed, medical professional and community volunteers who donate their time and talents to the Clinic, offering exceptional free patient care in our community.

Ruling year info

1999

Executive Director/President

Ms. DeLeesa Meashintubby

Main address

2260 Marcola Rd

Springfield, OR 97477 USA

Show more contact info

EIN

93-1276816

Subject area info

Health care quality

Health care access

Out-patient medical care

Mental health care

Hospital care

Population served info

Adults

NTEE code info

Hospitals and Primary Medical Care Facilities (E20)

What we aim to solve

SOURCE: Self-reported by organization

There are more than 25,000 people in Lane County who are uninsured, or underinsured for numerous reasons: (1) Many can not afford the cost of insurance, (2) few receive preventative care, (3) they have few options if medical treatment is necessary, (4) going to the hospital Emergency Room can be financially devastating, (5) shortages of primary care physicians in the community may cause access issues, and (6) emerging communities in need may still not be aware of the services our Clinic can provide (eg, Latino community, rural communities, etc). In addition, our primary workforce is volunteer based, so finding, training, and retaining this volunteer base can be challenging at times (and sometimes seasonal). We have a primary core staff that oversees all facets of the clinic operations with supplemental volunteers in each area to actually keep the clinic operational.

Our programs

SOURCE: Self-reported by organization

What are the organization's current programs, how do they measure success, and who do the programs serve?

Medical Care

The Volunteers In Medicine Clinic provides free medical care using staff and volunteer physicians and other healthcare professionals. Patients receive vitally needed medical services including primary care, behavioral health services, women's health care, diabetic care, laboratory and pharmacy services, and more.

Population(s) Served
Adults

Where we work

Our results

SOURCE: Self-reported by organization

How does this organization measure their results? It's a hard question but an important one.

Number of first-time donors

This metric is no longer tracked.
Totals By Year
Related Program

Medical Care

Type of Metric

Input - describing resources we use

Direction of Success

Holding steady

Context Notes

Due to the number of donors who relocate, change charity organization giving, and who are aging and eventually pass, VIM needs to continually focus on bringing in new donors.

Number of community initiatives in which the organization participates

This metric is no longer tracked.
Totals By Year
Related Program

Medical Care

Type of Metric

Output - describing our activities and reach

Direction of Success

Increasing

Context Notes

Collaboration with other community initiatives and/or organizations helps increase community awareness of the services VIM provides and helps provide community-wide focus and stretch resources.

Number of clients served

This metric is no longer tracked.
Totals By Year
Related Program

Medical Care

Type of Metric

Output - describing our activities and reach

Direction of Success

Holding steady

Context Notes

Number of clients served is measured through the number of patient visits each year. Covid-19 impacted clinic services in 2020 and 2021.

Number of individuals to whom medicines were distributed

This metric is no longer tracked.
Totals By Year
Related Program

Medical Care

Type of Metric

Output - describing our activities and reach

Direction of Success

Increasing

Context Notes

VIM Clinic has its own charitable pharmacy to dispense medicines to its patients at no charge to them.

Our Sustainable Development Goals

SOURCE: Self-reported by organization

Learn more about Sustainable Development Goals.

Goals & Strategy

SOURCE: Self-reported by organization

Learn about the organization's key goals, strategies, capabilities, and progress.

Charting impact

Four powerful questions that require reflection about what really matters - results.

Volunteer in Medicine Clinic's (VIM) top five strategic priorities for 2021-2025 are:
1. Deliver high-quality primary health care to Lane County adults who are uninsured or under-insured and whose income falls within 85%-300% of the federal poverty limit.
2. Address health disparities in VIM-eligible populations.
3. Ensure access to VIM services for eligible populations.
4. Meet or exceed workforce requirements to provide VIM services.
5. Secure long-term funding streams for operations and strategic growth.

1: Deliver high-quality primary care: In addition to the services currently provided, implement an EHR system; compile chronic care metrics; provide additional preventive health screening; increase behavioral health capacity and integration; and address oral health.
2: Address health disparities: Increase board & staff education in this area; continue to ensure VIM provides a safe & welcoming environment; increase board diversity; address systemic inequities in care delivery through community interaction and education.
3: Ensure access to VIM services: expand clinic hours & telehealth capabilities; increase community awareness of VIM services; increase outreach to underserved communities & populations through public speaking, informational brochures, direct outreach to underserved communities such as the Spanish-speaking community, the homeless community, BIPOC communities, etc.; collaborate with other organizations to provide services, such as community health clinics, other local nonprofits, and community care organizations.
4: Meet or exceed workforce requirements: Expand VIM's volunteer base; increase the number of community medical providers to whom patients may be referred for specialist care; provide support, education and training to staff; develop a leadership transition plan for the future benefit of VIM.
5: Secure long-term funding streams: Expand VIM's donor base, particularly with younger donors; increase grant revenue and develop new grantors; work with strategic partners such as CCO's, hospitals, provider groups and local employers to provide funding for VIM services.

Since the Clinic has been in operations since 2001, we understand a great deal of the needs of our community and of our organization. We have an effective Board of Directors as well as numerous committees to help determine the appropriate strategies and actions to take to achieve our goals. Whenever an employment position becomes available, the organization rethinks its needs and fine tunes the staffing roles to assure it is directing the organization where it wants to go. Our initial donors are aging and we need to determine how to reach the next generation of donors to help supplement the financial needs of the organization. Outsourcing experts in the field of web design, communications, and awareness strategies has aided our internal resources to give us new perspectives on how to achieve our goals. We have greatly increased our social awareness strategies to try to reach the younger generation. We also have a community that is focused on volunteerism and as such are able to continually bring in a flux of varying skills and professions to serve the Clinic.

Deliver high-quality care: VIM is in the process of reviewing 3 EHR systems and working to obtain funding to implement the selected system. We are actively collecting care metrics such as number of patient visits, prescriptions filled, primary diagnoses, percent of patients who are Spanish-speaking (46%) and other demographic data, in compliance with HIPAA, and compiling those results. As funding and staffing are increased, oral health, preventive health screening and increased behavioral health capacity will also be increased.
Address health disparities: VIM is actively searching for board members with diverse backgrounds to fill open positions; board, staff and volunteers receive ongoing education and training in treating all individuals with respect, kindness and caring. VIM has developed a strong volunteer base of interpreters who provide interpreters for our Spanish-speaking patients.
Ensuring access to VIM Services: Our Executive Director serves on other nonprofit and community organization boards. We are developing collaborations with community health clinics, nonprofits and community care organizations to provide services to our patients. As 46% of our patients are Spanish-speaking, all informational brochures, eligibility forms, patient care instructions, etc., are provided in both English and Spanish. VIM utilizes social media including our own website, Twitter, Facebook and Instagram to provide outreach and information to the community. In 2018 we hired a bi-cultural, bi-lingual Outreach/Interpreter Coordinator to increase our visibility in the Spanish-speaking community and to grow our base of volunteer interpreters. As we obtain additional funding and staffing, we will continue to work to expand clinic hours & telehealth capabilities; and to further increase our outreach to underserved communities and populations.
Meeting or exceeding workforce requirements: VIM obtained partial funding to add a Community Health Worker to the permanent staff. Social media and outreach by current staff are being utilized to expand our search for additional volunteers and referral providers. As funding becomes available and additional staff and volunteers are available, VIM plans to increase clinic hours and telehealth capabilities.
Securing long-term funding streams: VIM is utilizing social media to reach out to new donors and expand our donor base. We participate in Giving Tuesday and local fundraising events. We are working with a consultant to identify potential grantors. Our Executive Director and members of our Board are meeting with local hospitals, provider groups, businesses and community care organizations to identify opportunities for collaboration.

How we listen

SOURCE: Self-reported by organization

Seeking feedback from people served makes programs more responsive and effective. Here’s how this organization is listening.

done We shared information about our current feedback practices.
  • How is your organization using feedback from the people you serve?

    To identify and remedy poor client service experiences, To identify bright spots and enhance positive service experiences, To make fundamental changes to our programs and/or operations, To inform the development of new programs/projects, To identify where we are less inclusive or equitable across demographic groups, To strengthen relationships with the people we serve, To understand people's needs and how we can help them achieve their goals

  • Which of the following feedback practices does your organization routinely carry out?

    We take steps to get feedback from marginalized or under-represented people, We aim to collect feedback from as many people we serve as possible, We take steps to ensure people feel comfortable being honest with us, We look for patterns in feedback based on demographics (e.g., race, age, gender, etc.), We act on the feedback we receive

  • What challenges does the organization face when collecting feedback?

    It is difficult to get the people we serve to respond to requests for feedback, The people we serve tell us they find data collection burdensome, It is difficult to get honest feedback from the people we serve

Financials

VOLUNTEERS IN MEDICINE CLINIC
Fiscal year: Oct 01 - Sep 30

Revenue vs. expenses:  breakdown

SOURCE: IRS Form 990 info
NET GAIN/LOSS:    in 
Note: When component data are not available, the graph displays the total Revenue and/or Expense values.

Liquidity in 2022 info

SOURCE: IRS Form 990

28.47

Average of 27.87 over 10 years

Months of cash in 2022 info

SOURCE: IRS Form 990

0.7

Average of 1.1 over 10 years

Fringe rate in 2022 info

SOURCE: IRS Form 990

17%

Average of 18% over 10 years

Funding sources info

Source: IRS Form 990

Assets & liabilities info

Source: IRS Form 990

Financial data

SOURCE: IRS Form 990

VOLUNTEERS IN MEDICINE CLINIC

Revenue & expenses

Fiscal Year: Oct 01 - Sep 30

SOURCE: IRS Form 990 info

Fiscal year ending: cloud_download Download Data

VOLUNTEERS IN MEDICINE CLINIC

Balance sheet

Fiscal Year: Oct 01 - Sep 30

SOURCE: IRS Form 990 info

The balance sheet gives a snapshot of the financial health of an organization at a particular point in time. An organization's total assets should generally exceed its total liabilities, or it cannot survive long, but the types of assets and liabilities must also be considered. For instance, an organization's current assets (cash, receivables, securities, etc.) should be sufficient to cover its current liabilities (payables, deferred revenue, current year loan, and note payments). Otherwise, the organization may face solvency problems. On the other hand, an organization whose cash and equivalents greatly exceed its current liabilities might not be putting its money to best use.

Fiscal year ending: cloud_download Download Data

VOLUNTEERS IN MEDICINE CLINIC

Financial trends analysis Glossary & formula definitions

Fiscal Year: Oct 01 - Sep 30

SOURCE: IRS Form 990 info

This snapshot of VOLUNTEERS IN MEDICINE CLINIC’s financial trends applies Nonprofit Finance Fund® analysis to data hosted by GuideStar. While it highlights the data that matter most, remember that context is key – numbers only tell part of any story.

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Business model indicators

Profitability info 2018 2019 2020 2021 2022
Unrestricted surplus (deficit) before depreciation -$34,187 -$471,771 -$84,457 $357,806 -$372,030
As % of expenses -1.6% -20.5% -3.9% 22.6% -23.4%
Unrestricted surplus (deficit) after depreciation -$39,502 -$475,191 -$87,854 $354,221 -$373,404
As % of expenses -1.8% -20.7% -4.1% 22.3% -23.5%
Revenue composition info
Total revenue (unrestricted & restricted) $2,141,651 $1,775,062 $1,981,680 $2,064,088 $1,271,037
Total revenue, % change over prior year 18.5% -17.1% 11.6% 4.2% -38.4%
Program services revenue 0.0% 0.8% 1.4% 1.2% 2.1%
Membership dues 0.0% 0.0% 0.0% 0.0% 0.0%
Investment income 0.2% 0.4% 0.3% 4.1% 0.0%
Government grants 0.0% 0.0% 8.1% 10.7% 0.0%
All other grants and contributions 99.8% 98.8% 90.3% 83.9% 97.9%
Other revenue 0.0% 0.0% 0.0% 0.1% 0.0%
Expense composition info
Total expenses before depreciation $2,191,073 $2,297,335 $2,143,099 $1,583,557 $1,586,657
Total expenses, % change over prior year 10.6% 4.8% -6.7% -26.1% 0.2%
Personnel 38.6% 38.1% 43.3% 56.4% 57.1%
Professional fees 5.2% 6.5% 7.0% 6.8% 7.3%
Occupancy 0.1% 0.1% 0.8% 1.1% 1.1%
Interest 0.0% 0.0% 0.0% 0.0% 0.0%
Pass-through 0.0% 0.0% 0.0% 0.0% 0.0%
All other expenses 56.2% 55.3% 48.9% 35.8% 34.6%
Full cost components (estimated) info 2018 2019 2020 2021 2022
Total expenses (after depreciation) $2,196,388 $2,300,755 $2,146,496 $1,587,142 $1,588,031
One month of savings $182,589 $191,445 $178,592 $131,963 $132,221
Debt principal payment $0 $0 $0 $0 $0
Fixed asset additions $0 $0 $0 $5,808 $0
Total full costs (estimated) $2,378,977 $2,492,200 $2,325,088 $1,724,913 $1,720,252

Capital structure indicators

Liquidity info 2018 2019 2020 2021 2022
Months of cash 0.4 0.5 0.4 2.4 0.7
Months of cash and investments 8.6 7.3 7.8 13.1 10.2
Months of estimated liquid unrestricted net assets 8.7 5.8 5.8 10.5 7.7
Balance sheet composition info 2018 2019 2020 2021 2022
Cash $75,953 $91,711 $69,010 $311,115 $97,108
Investments $1,485,500 $1,306,684 $1,325,939 $1,413,011 $1,247,016
Receivables $398,748 $97,773 $305,047 $247,854 $398,317
Gross land, buildings, equipment (LBE) $474,096 $474,096 $474,596 $480,404 $480,404
Accumulated depreciation (as a % of LBE) 97.4% 98.1% 98.8% 98.4% 98.6%
Liabilities (as a % of assets) 2.4% 3.7% 3.2% 2.2% 2.5%
Unrestricted net assets $1,603,258 $1,128,067 $1,040,213 $1,394,434 $1,021,030
Temporarily restricted net assets $403,304 $148,519 N/A N/A N/A
Permanently restricted net assets $380,991 $380,991 N/A N/A N/A
Total restricted net assets $784,295 $529,510 $699,519 $654,556 $799,980
Total net assets $2,387,553 $1,657,577 $1,739,732 $2,048,990 $1,821,010

Key data checks

Key data checks info 2018 2019 2020 2021 2022
Material data errors No No No No No

Operations

The people, governance practices, and partners that make the organization tick.

Documents
Form 1023/1024 is not available for this organization

Executive Director/President

Ms. DeLeesa Meashintubby

DeLeesa has served as the Clinic's Executive Director/President since 2012 but has been an employee of the Clinic for over 14 years serving in other roles such as Senior Operating Officer, Volunteer Coordinator, and Front Office Coordinator. Prior to serving at the Clinic, DeLeesa was an instructor at Lane Community College as well as an Occupational Medicine Supervisor and Procedure Nurse at PeaceHealth Medical Group. Her community service activities include Martin Luther King Jr Committee Member, Co-chair of Medical Portion for Project Homeless Connect, facilitator for Proverbs 31 Women, community board member PeaceHealth - Oregon Region, member of 100% Access Coalition Safety-Net Committee, board chair - Trauma Healing Project, and member of PeaceHealth Systems Ethics Committee. She loves the Pacific Northwest where she lives with her husband, Norval and has raised three children. Hobbies include all sports but particularly watching the Oregon Ducks.

Number of employees

Source: IRS Form 990

VOLUNTEERS IN MEDICINE CLINIC

Officers, directors, trustees, and key employees

SOURCE: IRS Form 990

Compensation
Other
Related
Show data for fiscal year
Compensation data
Download up to 5 most recent years of officer and director compensation data for this organization

VOLUNTEERS IN MEDICINE CLINIC

Highest paid employees

SOURCE: IRS Form 990

Compensation
Other
Related
Show data for fiscal year
Compensation data
Download up to 5 most recent years of highest paid employee data for this organization

VOLUNTEERS IN MEDICINE CLINIC

Board of directors
as of 02/06/2024
SOURCE: Self-reported by organization
Board of directors data
Download the most recent year of board of directors data for this organization
Board chair

Mr. Richard Barnhardt, M.D.

retired, physician

Term: 2023 - 2024

Dan Reece

Oregon Health Authority

Clark Compton

Compton Consulting

Evy Hernandez

Behavioral Health Counselor

Vicki Schoenleber

retired, banker

Candice Barr

Peace of Mind

Stacy Chance, MD

Oregon Medical Group

Kellie DeVore

Lane County CCO PacificSource

Greg Kaminski, PK

Westside Baptist Church

Hans Notenboom, MD

PeaceHealth Medical Group Urgent Care

Lita Mylenek

Kernutt Stokes

Cayetana Gomez de Soler

Lane County Public Health

Ian Hart, PA

Eugene Emergency Physicians

Demond Hawkins

Trillium

Jana Waterman

McKenzie-Willamette Medical Center

Board leadership practices

SOURCE: Self-reported by organization

GuideStar worked with BoardSource, the national leader in nonprofit board leadership and governance, to create this section.

  • Board orientation and education
    Does the board conduct a formal orientation for new board members and require all board members to sign a written agreement regarding their roles, responsibilities, and expectations? Yes
  • CEO oversight
    Has the board conducted a formal, written assessment of the chief executive within the past year ? Yes
  • Ethics and transparency
    Have the board and senior staff reviewed the conflict-of-interest policy and completed and signed disclosure statements in the past year? Yes
  • Board composition
    Does the board ensure an inclusive board member recruitment process that results in diversity of thought and leadership? Yes
  • Board performance
    Has the board conducted a formal, written self-assessment of its performance within the past three years? Yes

Organizational demographics

SOURCE: Self-reported; last updated 2/6/2024

Who works and leads organizations that serve our diverse communities? Candid partnered with CHANGE Philanthropy on this demographic section.

Leadership

The organization's leader identifies as:

Race & ethnicity
Black/African American
Gender identity
Female, Not transgender
Sexual orientation
Heterosexual or Straight
Disability status
Person without a disability

Race & ethnicity

Gender identity

Transgender Identity

Sexual orientation

No data

Disability

No data

Equity strategies

Last updated: 02/06/2024

GuideStar partnered with Equity in the Center - an organization that works to shift mindsets, practices, and systems to increase racial equity - to create this section. Learn more

Data
  • We review compensation data across the organization (and by staff levels) to identify disparities by race.
  • We analyze disaggregated data and root causes of race disparities that impact the organization's programs, portfolios, and the populations served.
  • We disaggregate data to adjust programming goals to keep pace with changing needs of the communities we support.
  • We have long-term strategic plans and measurable goals for creating a culture such that one’s race identity has no influence on how they fare within the organization.
Policies and processes
  • We seek individuals from various race backgrounds for board and executive director/CEO positions within our organization.
  • We have community representation at the board level, either on the board itself or through a community advisory board.
  • We help senior leadership understand how to be inclusive leaders with learning approaches that emphasize reflection, iteration, and adaptability.
  • We engage everyone, from the board to staff levels of the organization, in race equity work and ensure that individuals understand their roles in creating culture such that one’s race identity has no influence on how they fare within the organization.