PLATINUM2023

Ray of Hope Advocacy Center, Inc.

Protect. Prevent. Advocate. HOPE.

Bartlesville, OK   |  www.rayofhopeac.org
GuideStar Charity Check

Ray of Hope Advocacy Center, Inc.

EIN: 41-2101423


Mission

To facilitate a coordinated, community response and to provide and hope and support to children and families impacted by abuse.

Ruling year info

2004

Executive Director

Mrs. Rhonda Hudson

Main address

PO Box 4037

Bartlesville, OK 74006 USA

Show more contact info

EIN

41-2101423

Subject area info

Sexual assault victim services

Public safety

Abuse prevention

Domestic violence

Family services

Population served info

Children and youth

Adults

Victims and oppressed people

Victims of crime and abuse

NTEE code info

Rape Victim Services (F42)

Alliance/Advocacy Organizations (P01)

IRS subsection

501(c)(3) Public Charity

IRS filing requirement

This organization is required to file an IRS Form 990 or 990-EZ.

Tax forms

Communication

Programs and results

What we aim to solve

SOURCE: Self-reported by organization

Ray of Hope is a 501(c)3 multi-service organization that is committed to helping adult and child survivors and their families find the services they need in ONE place to recover from child abuse, domestic violence, sexual assault, teen dating violence, and stalking. We work from a victim-centered, strengths-based approach to empower survivors and their families on their journey towards safety and healing. Our mission is to facilitate a coordinated, community response and to provide hope and support to children and families impacted by abuse. We believe that we all have a shared responsibility to keep children and families safe by preventing family violence, protecting our most vulnerable, and advocating for change in our community.

Our programs

SOURCE: Self-reported by organization

What are the organization's current programs, how do they measure success, and who do the programs serve?

Child Advocacy Center

Ray of Hope Advocacy Center provides Forensic Interviews in a child-friendly setting; Pediatric Sexual Assault Exams; Victim/Family Advocate Services; Linkage to mental health treatment; counseling for parents of child abuse victims; and court preparation.

Population(s) Served
Children and youth
Victims and oppressed people

Ray of Hope is a 501(c)3 multi-service organization that is committed to helping adult and child survivors and their families find the services they need in ONE place to recover from child abuse, domestic violence, sexual assault, teen dating violence, and stalking. We work from a victim-centered, strengths-based approach to empower survivors and their families on their journey towards safety and healing. Our mission is to facilitate a coordinated, community response and to provide hope and support to children and families impacted by abuse.

Population(s) Served
Family relationships
Victims of crime and abuse

Where we work

Our results

SOURCE: Self-reported by organization

How does this organization measure their results? It's a hard question but an important one.

Average number of service recipients per month

This metric is no longer tracked.
Totals By Year
Type of Metric

Output - describing our activities and reach

Direction of Success

Increasing

Number of direct care staff who received training in trauma informed care

This metric is no longer tracked.
Totals By Year
Type of Metric

Outcome - describing the effects on people or issues

Direction of Success

Increasing

Number of Facebook followers

This metric is no longer tracked.
Totals By Year
Type of Metric

Output - describing our activities and reach

Direction of Success

Increasing

Number of participants attending course/session/workshop

This metric is no longer tracked.
Totals By Year
Type of Metric

Output - describing our activities and reach

Direction of Success

Increasing

Number of groups/individuals benefiting from tools/resources/education materials provided

This metric is no longer tracked.
Totals By Year
Type of Metric

Output - describing our activities and reach

Direction of Success

Increasing

Number of training events conducted

This metric is no longer tracked.
Totals By Year
Type of Metric

Output - describing our activities and reach

Direction of Success

Increasing

Our Sustainable Development Goals

SOURCE: Self-reported by organization

Learn more about Sustainable Development Goals.

Goals & Strategy

SOURCE: Self-reported by organization

Learn about the organization's key goals, strategies, capabilities, and progress.

Charting impact

Four powerful questions that require reflection about what really matters - results.

Focus Areas: Community Outreach, On-Call Staff Solutions, Shelter, Transportation, Medical Program, Program Strength and Sustainability

Goal 1. Ray of Hope will expand our Community Outreach and Education Programs
● Consider full-time staffing
● Expand community education resources
● Expand outreach opportunities to school and other community partners
● Expand on-line and social media presence

Goal 2. Ray of Hope will strive to become an employer of choice
● Review on-call policies
● Review compensation and work adjustment options for on-call staff
● Continue annual review of pay, bonus opportunities, and benefits packages
● Review and align job duties
● Review personnel policy
● Secondary trauma and Team-building Focus
● Wellness committee
● Explore low-cost ways to increase staff satisfaction (flexible schedules, etc.)
● Maintain Zen room
● Succession planning
● Training and Professional Development Opportunities
● Diversity, Equity and Inclusion Focus
● Consider additional staffing needs (shelter, transportation, outreach)

Goal 3. Develop long-term, permanent solution to emergency shelter
● Create a Shelter Committee
● Review program needs and statistics for shelter and transitional housing
● Work with the Delaware Tribe of Indians to avoid duplication of services or resources
● Visit local shelters and/or shelter directors in Oklahoma
● Assess current resources and capacity for expansion
● Consideration of location and facility needs
● Possible capital campaign
● Staffing needs assessment/planning
● Policy and protocol development
● Ongoing funding and resources development
● Project Implementation
● Shelter Certification by Oklahoma Office of Attorney General

Goal 4. Develop long-term, permanent solution to client transportation
● Review current community transportation options
● Work with CityRide/City of Bartlesville to determine more flexible options for client transportation
● Consider partnerships with community organizations that service similar clientele
● Additional considerations: Long-term costs, maintenance, insurance, and staffing
● Gas Cards for clients

Goal 5. Ray of Hope will expand partnerships with healthcare providers, including physicians, with a specific focus on child physical abuse injuries.
● Recruit collaborating physicians, nurse practitioners and physician assistants
● Training and continuing education opportunities with Dr. Stockett
● Create MOU with healthcare providers
● Expert Review with Midwest Regional CAC
● MDT Training

Goal 6. Ray of Hope will focus on the long-term success of our programs, our staff, our clients and our partners
● Maintain sustainable operating funds for existing and new programs
● Maintain Capital Maintenance Fund ($100k)
● Maintain Reserve Fund (1-year funding; $550k)
● Review funding needs and reserves on an annual basis
● Legal Resources/Partnerships
● Annual review of Strategic Plan
● Annual Board Meeting

Our strong 15-year history of advocacy positions us to be a leader in ensuring the safety of the most vulnerable in our community. Ray of Hope is collaborating with the Delaware Tribe of Indians, local law enforcement agencies, child protective services, sexual assault and domestic violence forensic nurses, the district attorney's office, and countless others to ensure that survivors have access to every resource they need to begin their journey towards safety and healing.

The overarching goal of the Domestic Violence, Sexual Assault and Stalking Program is to stop the cycle of violence by providing trauma-focused, professional, and compassionate care and outreach to men, women, and children impacted by intimate partner violence, family violence, sexual assault, and stalking. We will also seek to engage the community as a partner in preventing and protecting individuals from intimate partner violence, family violence, sexual assault, and stalking.

The overarching goal of the Child Advocacy Center Program is to stop the cycle of child abuse and neglect by providing trauma-focused, professional, and compassionate care and outreach to children and families impacted by child sexual abuse, child physical abuse, and neglect. We will also seek to engage the community as a partner in preventing and protecting children from abuse and neglect in all its forms.

Program Evaluation:
The program will be evaluated annually during the October Annual Meeting of the Board of Directors. Ray of Hope staff is responsible for compiling non-identifying statistical data for review at monthly board meetings. Ray of Hope staff is responsible for completing a program assessment on an annual basis to be reviewed at the Annual Board Meeting of the Board of Directors. Annual program goals will be approved by the Board of Directors at the Annual Board Meeting and disseminated to staff and volunteers.
Monthly Review:
• Total Number of Clients Served and Services Provided
• Program Demographics
• Barriers to Access or Care
Annual Program Evaluation:
• Total Number of Clients Served and Services Provided
• Program Demographics
o Child Abuse & Neglect
o Domestic Violence
o Sexual Assault
o Stalking
• Evaluation of Program Goals
• Evaluation of Underserved or Unserved Victims
• Evaluation of Barriers to Access, Treatment, or Care
• Evaluation of Facility
• Program and Client Needs
• Training or Staff Development Needs
• Client Evaluation and Feedback Forms
• Program Sustainability Review
• Assessment of Policies and Procedures
• Review of Social Media and Outreach Efforts

How we listen

SOURCE: Self-reported by organization

Seeking feedback from people served makes programs more responsive and effective. Here’s how this organization is listening.

done We demonstrated a willingness to learn more by reviewing resources about feedback practice.
done We shared information about our current feedback practices.
  • Who are the people you serve with your mission?

    Ray of Hope is a 501(c)3 multi-service organization that is committed to helping adult and child survivors and their families find the services they need in ONE place to recover from child abuse, domestic violence, sexual assault, teen dating violence, and stalking. We work from a victim-centered, strengths-based approach to empower survivors and their families on their journey towards safety and healing. Our mission is to facilitate a coordinated, community response and to provide hope and support to children and families impacted by abuse.

  • How is your organization using feedback from the people you serve?

    To identify and remedy poor client service experiences, To identify bright spots and enhance positive service experiences, To make fundamental changes to our programs and/or operations, To inform the development of new programs/projects, To identify where we are less inclusive or equitable across demographic groups, To strengthen relationships with the people we serve, To understand people's needs and how we can help them achieve their goals

  • What significant change resulted from feedback?

    After reviewing feedback from the youth that we serve, we opted to create a unique intake form for adolescents to determine what names and pronouns they would like for us to use and to learn more about their interests and needs while at our center.

  • Which of the following feedback practices does your organization routinely carry out?

    We collect feedback from the people we serve at least annually, We take steps to get feedback from marginalized or under-represented people, We aim to collect feedback from as many people we serve as possible, We take steps to ensure people feel comfortable being honest with us, We engage the people who provide feedback in looking for ways we can improve in response, We act on the feedback we receive

  • What challenges does the organization face when collecting feedback?

    It is difficult to get the people we serve to respond to requests for feedback

Financials

Ray of Hope Advocacy Center, Inc.
Fiscal year: Jan 01 - Dec 31

Revenue vs. expenses:  breakdown

SOURCE: IRS Form 990 info
NET GAIN/LOSS:    in 
Note: When component data are not available, the graph displays the total Revenue and/or Expense values.

Liquidity in 2019 info

SOURCE: IRS Form 990

37.40

Average of 39.85 over 10 years

Months of cash in 2019 info

SOURCE: IRS Form 990

20.5

Average of 14.9 over 10 years

Fringe rate in 2019 info

SOURCE: IRS Form 990

0%

Average of 0% over 10 years

Funding sources info

Source: IRS Form 990

Assets & liabilities info

Source: IRS Form 990

Financial data

Source: IRS Form 990 info

Ray of Hope Advocacy Center, Inc.

Revenue & expenses

Fiscal Year: Jan 01 - Dec 31

SOURCE: IRS Form 990

Fiscal year ending: cloud_download Download Data

Ray of Hope Advocacy Center, Inc.

Balance sheet

Fiscal Year: Jan 01 - Dec 31

SOURCE: IRS Form 990

The balance sheet gives a snapshot of the financial health of an organization at a particular point in time. An organization's total assets should generally exceed its total liabilities, or it cannot survive long, but the types of assets and liabilities must also be considered. For instance, an organization's current assets (cash, receivables, securities, etc.) should be sufficient to cover its current liabilities (payables, deferred revenue, current year loan, and note payments). Otherwise, the organization may face solvency problems. On the other hand, an organization whose cash and equivalents greatly exceed its current liabilities might not be putting its money to best use.

Fiscal year ending: cloud_download Download Data

Ray of Hope Advocacy Center, Inc.

Financial trends analysis Glossary & formula definitions

Fiscal Year: Jan 01 - Dec 31

SOURCE: IRS Form 990

This snapshot of Ray of Hope Advocacy Center, Inc.’s financial trends applies Nonprofit Finance Fund® analysis to data hosted by GuideStar. While it highlights the data that matter most, remember that context is key – numbers only tell part of any story.

Created in partnership with

Business model indicators

Profitability info 2015 2016 2017 2018 2019
Unrestricted surplus (deficit) before depreciation $5,073 $346,632 $104,560 $613,328 $173,327
As % of expenses 2.3% 137.0% 42.3% 225.1% 54.8%
Unrestricted surplus (deficit) after depreciation -$3,449 $338,083 $96,556 $590,587 $137,619
As % of expenses -1.5% 129.3% 37.8% 200.1% 39.1%
Revenue composition info
Total revenue (unrestricted & restricted) $233,003 $745,028 $895,215 $189,470 $489,392
Total revenue, % change over prior year 5.9% 219.8% 20.2% -78.8% 158.3%
Program services revenue 0.0% 0.0% 0.0% 0.0% 0.0%
Membership dues 0.0% 0.0% 0.0% 0.0% 0.0%
Investment income 0.2% 0.1% 0.2% 2.9% 1.0%
Government grants 51.8% 18.8% 18.8% 90.4% 63.1%
All other grants and contributions 47.4% 80.8% 80.7% 68.5% 34.3%
Other revenue 0.5% 0.3% 0.2% -61.8% 1.6%
Expense composition info
Total expenses before depreciation $222,094 $252,989 $247,435 $272,469 $316,066
Total expenses, % change over prior year 7.0% 13.9% -2.2% 10.1% 16.0%
Personnel 52.7% 52.6% 56.7% 53.4% 62.4%
Professional fees 0.0% 0.0% 0.0% 0.0% 0.0%
Occupancy 4.8% 6.6% 4.9% 4.3% 5.0%
Interest 0.0% 0.0% 0.0% 0.0% 0.0%
Pass-through 0.0% 0.0% 0.0% 0.0% 0.0%
All other expenses 42.5% 40.8% 38.4% 42.3% 32.6%
Full cost components (estimated) info 2015 2016 2017 2018 2019
Total expenses (after depreciation) $230,616 $261,538 $255,439 $295,210 $351,774
One month of savings $18,508 $21,082 $20,620 $22,706 $26,339
Debt principal payment $0 $0 $0 $0 $0
Fixed asset additions $0 $341,789 $18,150 $447,550 $0
Total full costs (estimated) $249,124 $624,409 $294,209 $765,466 $378,113

Capital structure indicators

Liquidity info 2015 2016 2017 2018 2019
Months of cash 9.7 14.6 46.0 18.8 20.5
Months of cash and investments 9.7 14.7 46.0 18.8 20.5
Months of estimated liquid unrestricted net assets 9.2 8.3 12.7 18.8 22.2
Balance sheet composition info 2015 2016 2017 2018 2019
Cash $179,393 $306,786 $947,848 $426,894 $539,162
Investments $0 $3,022 $0 $0 $0
Receivables $2,750 $34,863 $24,765 $6,015 $59,536
Gross land, buildings, equipment (LBE) $314,567 $656,354 $674,504 $1,063,567 $1,034,839
Accumulated depreciation (as a % of LBE) 28.4% 14.9% 15.7% 6.6% 5.9%
Liabilities (as a % of assets) 1.1% 1.9% 1.0% 0.4% 0.9%
Unrestricted net assets $395,033 $733,116 $829,672 $1,420,259 $1,557,878
Temporarily restricted net assets $7,746 $153,107 $696,327 $0 N/A
Permanently restricted net assets $0 $0 $0 $0 N/A
Total restricted net assets $7,746 $153,107 $696,327 $0 $0
Total net assets $402,779 $886,223 $1,525,999 $1,420,259 $1,557,878

Key data checks

Key data checks info 2015 2016 2017 2018 2019
Material data errors No No No No No

Operations

The people, governance practices, and partners that make the organization tick.

Executive Director

Mrs. Rhonda Hudson

Rhonda Hudson is the Executive Director of Ray of Hope Advocacy Center, a place that helps children, adults, and families find hope and healing following reports of child abuse, domestic violence, sexual assault, and stalking. Rhonda believes that we have a shared responsibility to keep our community safe by preventing family violence, protecting our most vulnerable, and advocating for change. As a 22-year veteran in the field of child protection, Rhonda serves as an accreditation consultant with the National Children’s Alliance and provides training and technical expertise with child advocacy centers across the state.

Number of employees

Source: IRS Form 990

Ray of Hope Advocacy Center, Inc.

Officers, directors, trustees, and key employees

SOURCE: IRS Form 990

Compensation
Other
Related
Show data for fiscal year
Compensation data
Download up to 5 most recent years of officer and director compensation data for this organization

There are no highest paid employees recorded for this organization.

Ray of Hope Advocacy Center, Inc.

Board of directors
as of 01/19/2023
SOURCE: Self-reported by organization
Board of directors data
Download the most recent year of board of directors data for this organization
Board chair

Champagne Kane

Tri County Technical College

Term: 2021 - 2022

Jordan Ihrig

Musselman Abstract Co.

Nathan Barham

Perspective Advisors

Christopher Jones

Phillips 66

Lisa Martinez

Phillips 66

Champagne Kane

Tri-County Technology Center

Michal Lindblom

Safari Smiles

Kendra Deaton

Phillips 66

Josh Waddell

3 Bulls Upcycling

Kelley Becker

Disciples Christian Church

Michael Colaw

Phillips 66

Beth Dorsey

Community Member

Annie Saltsman

3 Kids & a Cake

Darah Harris

Truity Credit Union

Kristie Minor

Minor Pediatrics

Kaci Fouts

Frank Phillips Foundation

Deanna Hoffman

Arvest Bank

Board leadership practices

SOURCE: Self-reported by organization

GuideStar worked with BoardSource, the national leader in nonprofit board leadership and governance, to create this section.

  • Board orientation and education
    Does the board conduct a formal orientation for new board members and require all board members to sign a written agreement regarding their roles, responsibilities, and expectations? Yes
  • CEO oversight
    Has the board conducted a formal, written assessment of the chief executive within the past year ? Yes
  • Ethics and transparency
    Have the board and senior staff reviewed the conflict-of-interest policy and completed and signed disclosure statements in the past year? Yes
  • Board composition
    Does the board ensure an inclusive board member recruitment process that results in diversity of thought and leadership? Yes
  • Board performance
    Has the board conducted a formal, written self-assessment of its performance within the past three years? No

Organizational demographics

SOURCE: Self-reported; last updated 6/6/2022

Who works and leads organizations that serve our diverse communities? Candid partnered with CHANGE Philanthropy on this demographic section.

Leadership

The organization's leader identifies as:

Race & ethnicity
White/Caucasian/European
Gender identity
Female, Not transgender (cisgender)
Sexual orientation
Heterosexual or straight
Disability status
Person without a disability

Race & ethnicity

Gender identity

 

Sexual orientation

Disability

We do not display disability information for organizations with fewer than 15 staff.

Equity strategies

Last updated: 02/11/2021

GuideStar partnered with Equity in the Center - an organization that works to shift mindsets, practices, and systems to increase racial equity - to create this section. Learn more

Data
  • We review compensation data across the organization (and by staff levels) to identify disparities by race.
  • We ask team members to identify racial disparities in their programs and / or portfolios.
  • We analyze disaggregated data and root causes of race disparities that impact the organization's programs, portfolios, and the populations served.
  • We disaggregate data to adjust programming goals to keep pace with changing needs of the communities we support.
  • We employ non-traditional ways of gathering feedback on programs and trainings, which may include interviews, roundtables, and external reviews with/by community stakeholders.
  • We disaggregate data by demographics, including race, in every policy and program measured.
  • We have long-term strategic plans and measurable goals for creating a culture such that one’s race identity has no influence on how they fare within the organization.
Policies and processes
  • We use a vetting process to identify vendors and partners that share our commitment to race equity.
  • We have a promotion process that anticipates and mitigates implicit and explicit biases about people of color serving in leadership positions.
  • We seek individuals from various race backgrounds for board and executive director/CEO positions within our organization.
  • We have community representation at the board level, either on the board itself or through a community advisory board.
  • We help senior leadership understand how to be inclusive leaders with learning approaches that emphasize reflection, iteration, and adaptability.
  • We measure and then disaggregate job satisfaction and retention data by race, function, level, and/or team.
  • We engage everyone, from the board to staff levels of the organization, in race equity work and ensure that individuals understand their roles in creating culture such that one’s race identity has no influence on how they fare within the organization.