Virginia Association of Free and Charitable Clinics
Working towards a Virginia where all people have access to comprehensive, quality healthcare
Virginia Association of Free and Charitable Clinics
EIN: 54-1802019
Programs and results
What we aim to solve
Clinics are safety-net health care organizations that utilize a volunteer/staff model to provide a range of medical, dental, pharmacy, vision and/or behavioral health services to economically disadvantaged individuals. Such clinics are 501(c)3 tax-exempt organizations, or operate as a program component or affiliate of a 501(c)3 organization. Entities that otherwise meet the above definition, but charge a nominal/sliding fee to patients, may still be considered free or charitable clinics provided essential services are delivered regardless of the patient's ability to pay. Free and charitable clinics treat the whole patient by providing a combination of care that addresses not only healthcare needs but also social needs including: primary care, chronic care, specialty care, dental care, pharmaceutical care, vision care, women’s health, mental health, health education, case management, care coordination, and various supportive services.
Our programs
What are the organization's current programs, how do they measure success, and who do the programs serve?
Chronic Care; Dental; Mental Health
Free Clinics primarily see patients with chronic care issues such as: diabetes; hypertension; high cholesterol; asthma; depression; cardiovascular problems; obesity and smoking cessation. Specialty care is available for free from participating doctors at most clinics. Dental care is widely available. Mental health care is becoming increasingly available at a wider array of clinics.
Pharmacy Program
Prescription drugs are provided at little or no cost to patients through such resources as the Pharmacy Connection, Rx Partnership, low cost generic vouchers, low cost pharmaceutical contracts available to free clinics, and samples.
Where we work
Awards
Affiliations & memberships
National Association of Free & Charitable Clinics 2001
Combined Federal Campaign 2012
External reviews

Photos
Videos
Our results
How does this organization measure their results? It's a hard question but an important one.
Number of adults with a source of ongoing care
This metric is no longer tracked.Totals By Year
Type of Metric
Output - describing our activities and reach
Direction of Success
Holding steady
Number of patient visits
This metric is no longer tracked.Totals By Year
Type of Metric
Output - describing our activities and reach
Direction of Success
Holding steady
Goals & Strategy
Reports and documents
Download strategic planLearn about the organization's key goals, strategies, capabilities, and progress.
Charting impact
Four powerful questions that require reflection about what really matters - results.
What is the organization aiming to accomplish?
Our organization supports and advocates for the free and charitable clinics across Virginia. We aspire to help meet the current and future resource, technical, business and operational demands of member clinics. We are an active leader and participant in promoting relationships that will enhance the growth of member clinics. We also promote best practice models of standards of care in member clinics to ensure a consistent high quality of health care. Through our support of the clinics, we want to see improved capacity to provide greater access to quality health care for the Commonwealth's low-income, uninsured and underinsured residents.
Virginia’s free and charitable clinics have a long history of providing much needed quality healthcare to Virginia’s low-income, uninsured populations – and providing that care with compassion, dignity and respect. By delivering important preventative and chronic care, Virginia’s free and charitable clinics help patients remain healthy, reduce unnecessary visits to the emergency room, and avoid missed time from work due to illness.
What are the organization's key strategies for making this happen?
Our organization is using 4 strategies to meet these goals:
a. Work to increase funding and resources to the free and charitable clinics. This means researching and sharing information with the clinics about health care reform and the Affordable Care Act. We will also encourage the clinics to diversify their funding base. As the fiscal agent with the General Assembly on behalf of the clinics, we will continue to pursue funding in Virginia's annual budget.
b. Represent our members' interests with all key stakeholders. This means proactively engaging in healthcare policy at both the state and federal levels. We also support implementation of health care reform and the health insurance exchanges.
c. Improve access to health care. This means working with the clinics to expand services in the areas of mental health, dental and pharmacies.
d. Promote and support consistent high quality care. This means developing a standardized definition of Quality and uses outcomes to measure and report results.
What are the organization's capabilities for doing this?
Our organization is capable of achieving these strategies through these methods:
a. We received grant funding to engage an expert facilitator and conduct regional trainings. The focus of these trainings is on resource development and outcome measurement. We have also created a staff position of Director of Development.
b. We participated in coalitions with organizations with similar strategic direction. We have also worked with the Department of Medical Assistance in Virginia on Medicaid acceptance for clinics that may transition post health care reform.
c. We conducted regional trainings on outcome measurement and use for funding for the clinics. We also continue to seek out funding to support the expansion of services provided by the clinics.
d. We worked closely with Rx Partnership and the Virginia Health Care Foundation to find new resources for obtaining medications for free clinic patients.
What have they accomplished so far and what's next?
The landscape of health care is constantly changing in both Virginia and our country. Our organization is going to have to continue to support the clinics as the Affordable Care Act moves through its stages of implementation. According to the Congressional Budget Office, there may be as many as 29 million people, including documented, undocumented and those who are eligible for Medicaid but reside in states that are not going to expand this program, who are still without access to health insurance. In the upcoming months and years, doctors, hospitals, navigators, states, clinics and patients will be addressing the needs of the underserved with respect to affordability, accessibility and portability of primary, specialty, dental care and medication access. Our organization and our member clinics intend on being part of the solution.
How we listen
Seeking feedback from people served makes programs more responsive and effective. Here’s how this organization is listening.
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How is your organization using feedback from the people you serve?
To identify and remedy poor client service experiences, To identify bright spots and enhance positive service experiences, To make fundamental changes to our programs and/or operations, To inform the development of new programs/projects, To strengthen relationships with the people we serve
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Which of the following feedback practices does your organization routinely carry out?
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What challenges does the organization face when collecting feedback?
It is difficult to get the people we serve to respond to requests for feedback, The people we serve tell us they find data collection burdensome
Financials
Financial documents
Download audited financialsRevenue vs. expenses: breakdown
Liquidity in 2020 info
1.34
Months of cash in 2020 info
3.5
Fringe rate in 2020 info
11%
Funding sources info
Assets & liabilities info
Virginia Association of Free and Charitable Clinics
Revenue & expensesFiscal Year: Jul 01 - Jun 30
SOURCE: IRS Form 990
Virginia Association of Free and Charitable Clinics
Balance sheetFiscal Year: Jul 01 - Jun 30
SOURCE: IRS Form 990
The balance sheet gives a snapshot of the financial health of an organization at a particular point in time. An organization's total assets should generally exceed its total liabilities, or it cannot survive long, but the types of assets and liabilities must also be considered. For instance, an organization's current assets (cash, receivables, securities, etc.) should be sufficient to cover its current liabilities (payables, deferred revenue, current year loan, and note payments). Otherwise, the organization may face solvency problems. On the other hand, an organization whose cash and equivalents greatly exceed its current liabilities might not be putting its money to best use.
Virginia Association of Free and Charitable Clinics
Financial trends analysis Glossary & formula definitionsFiscal Year: Jul 01 - Jun 30
SOURCE: IRS Form 990
This snapshot of Virginia Association of Free and Charitable Clinics’s financial trends applies Nonprofit Finance Fund® analysis to data hosted by GuideStar. While it highlights the data that matter most, remember that context is key – numbers only tell part of any story.
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Business model indicators
Profitability info | 2016 | 2017 | 2018 | 2019 | 2020 |
---|---|---|---|---|---|
Unrestricted surplus (deficit) before depreciation | $77,198 | $57,642 | $4,271 | $24,979 | $280,639 |
As % of expenses | 1.0% | 0.8% | 0.1% | 0.3% | 3.0% |
Unrestricted surplus (deficit) after depreciation | $75,108 | $55,608 | $2,178 | $24,449 | $280,041 |
As % of expenses | 1.0% | 0.8% | 0.0% | 0.3% | 3.0% |
Revenue composition info | |||||
---|---|---|---|---|---|
Total revenue (unrestricted & restricted) | $7,543,524 | $7,239,048 | $7,435,463 | $9,122,203 | $9,419,497 |
Total revenue, % change over prior year | 82.6% | -4.0% | 2.7% | 22.7% | 3.3% |
Program services revenue | 7.1% | 7.3% | 6.8% | 6.1% | 7.7% |
Membership dues | 1.3% | 1.2% | 1.2% | 1.1% | 1.1% |
Investment income | 0.1% | 0.1% | 0.1% | 0.1% | 0.1% |
Government grants | 83.5% | 84.4% | 84.7% | 74.1% | 72.8% |
All other grants and contributions | 8.2% | 6.9% | 7.0% | 18.6% | 18.4% |
Other revenue | -0.1% | 0.1% | 0.1% | 0.0% | 0.0% |
Expense composition info | |||||
---|---|---|---|---|---|
Total expenses before depreciation | $7,454,523 | $7,224,522 | $7,430,560 | $8,961,691 | $9,207,624 |
Total expenses, % change over prior year | 83.0% | -3.1% | 2.9% | 20.6% | 2.7% |
Personnel | 4.7% | 4.5% | 4.4% | 4.0% | 3.7% |
Professional fees | 1.4% | 2.1% | 2.6% | 2.7% | 2.4% |
Occupancy | 0.3% | 0.4% | 0.4% | 0.3% | 0.3% |
Interest | 0.0% | 0.0% | 0.0% | 0.0% | 0.0% |
Pass-through | 92.1% | 91.4% | 91.2% | 91.2% | 92.3% |
All other expenses | 1.5% | 1.7% | 1.4% | 1.8% | 1.2% |
Full cost components (estimated) info | 2016 | 2017 | 2018 | 2019 | 2020 |
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Total expenses (after depreciation) | $7,456,613 | $7,226,556 | $7,432,653 | $8,962,221 | $9,208,222 |
One month of savings | $621,210 | $602,044 | $619,213 | $746,808 | $767,302 |
Debt principal payment | $0 | $0 | $0 | $0 | $0 |
Fixed asset additions | $0 | $0 | $0 | $784 | $2,585 |
Total full costs (estimated) | $8,077,823 | $7,828,600 | $8,051,866 | $9,709,813 | $9,978,109 |
Capital structure indicators
Liquidity info | 2016 | 2017 | 2018 | 2019 | 2020 |
---|---|---|---|---|---|
Months of cash | 0.5 | 2.9 | 3.2 | 4.3 | 3.5 |
Months of cash and investments | 0.8 | 3.4 | 3.5 | 4.6 | 3.8 |
Months of estimated liquid unrestricted net assets | 0.8 | 0.9 | 0.9 | 0.8 | 1.1 |
Balance sheet composition info | 2016 | 2017 | 2018 | 2019 | 2020 |
---|---|---|---|---|---|
Cash | $292,041 | $1,775,913 | $1,968,850 | $3,192,973 | $2,719,065 |
Investments | $188,769 | $287,305 | $226,757 | $207,991 | $189,252 |
Receivables | $1,643,549 | $451 | $23,924 | $13,683 | $33,224 |
Gross land, buildings, equipment (LBE) | $14,129 | $14,129 | $15,349 | $15,473 | $18,060 |
Accumulated depreciation (as a % of LBE) | 70.7% | 85.1% | 92.0% | 90.4% | 80.8% |
Liabilities (as a % of assets) | 76.1% | 74.1% | 75.8% | 79.3% | 70.5% |
Unrestricted net assets | $502,878 | $558,486 | $560,664 | $585,113 | $865,154 |
Temporarily restricted net assets | $33,469 | $4,835 | $7,680 | $146,197 | N/A |
Permanently restricted net assets | $0 | $0 | $0 | $0 | N/A |
Total restricted net assets | $33,469 | $4,835 | $7,680 | $146,197 | $54,212 |
Total net assets | $536,347 | $563,321 | $568,344 | $731,310 | $919,366 |
Key data checks
Key data checks info | 2016 | 2017 | 2018 | 2019 | 2020 |
---|---|---|---|---|---|
Material data errors | No | No | No | No | No |
Operations
The people, governance practices, and partners that make the organization tick.
Documents
CEO
Rufus Phillips
Number of employees
Source: IRS Form 990
Virginia Association of Free and Charitable Clinics
Officers, directors, trustees, and key employeesSOURCE: IRS Form 990
Compensation data
There are no highest paid employees recorded for this organization.
Virginia Association of Free and Charitable Clinics
Board of directorsas of 01/26/2023
Board of directors data
Christina Delzingaro
Community Access Network
Term: 2022 - 2024
Cindy Rockett
Crossroads Medical Mission
Christina Delzingaro
Community Access Network
Helen Scott
Healing Hands Health Center
Helen Ferguson
G. Wayne Fralin Free Clinic
Jenny Daniels
Christian Free Clinic in Botetourt
Karen Dulaney
Lloyd F. Moss Free Clinic
Brandon Jennings
Abilyn Consulting LLC
Keith Martin
Virginia Chamber of Commerce
Nancy White
Arlington Free Clinic
Donney John
NOVA Scripts Central
Arlene Armentor
Gloucester Mathews Free Clinic
Deanna Callahan
Patient Services, Inc
Janine Underwood
Bradley Free Clinic
Melissa Deal
Free Clinic of the Twin Counties
Brian Martin
Eastern Virginia Medical School
Jennifer Webb
Free Clinic of Central Virginia
Thomas Rayner
Anthem Healthkeepers/AEleance, Inc
Juanita Epps
Pathways Specialty Clinic
Alexandra Luevano
Mother of Mercy Free Medical Clinics
Board leadership practices
GuideStar worked with BoardSource, the national leader in nonprofit board leadership and governance, to create this section.
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Board orientation and education
Does the board conduct a formal orientation for new board members and require all board members to sign a written agreement regarding their roles, responsibilities, and expectations? Yes -
CEO oversight
Has the board conducted a formal, written assessment of the chief executive within the past year ? Yes -
Ethics and transparency
Have the board and senior staff reviewed the conflict-of-interest policy and completed and signed disclosure statements in the past year? Yes -
Board composition
Does the board ensure an inclusive board member recruitment process that results in diversity of thought and leadership? Yes -
Board performance
Has the board conducted a formal, written self-assessment of its performance within the past three years? Yes
Organizational demographics
Who works and leads organizations that serve our diverse communities? Candid partnered with CHANGE Philanthropy on this demographic section.
Leadership
The organization's leader identifies as:
Race & ethnicity
Gender identity
Sexual orientation
No data
Disability
No data