THEATRE BRISTOL

Keeping Drama On Stage

Bristol, TN | theatrebristol.org

GuideStar Charity Check

THEATRE BRISTOL

EIN: 23-7173950

Contributions tax deductible
as of November 2023

IRS BMF 509(a)(1)
as of November 13, 2023

View summary

Charity Check report

Mission

Theatre Bristol is a performing arts community theatre producing plays and musicals to entertain our community. It also has a mission to offer skills and opportunities to children and adults that increase their self confidence while at the same time providing that outlet for quality live performance by community members for audiences throughout the region. The vision is that everyone experience the unparalleled benefits of live performance and that no child be turned away from opportunities for learning, whether through workshops or attending a show.

Ruling year info

1973

Executive Director

Samantha Gray

Main address

512 State St

Bristol, TN 37620 USA

Show more contact info

Formerly known as

Bristol Children's Theatre

EIN

23-7173950

Subject area info

Theater

Performing arts education

Performing arts

Population served info

Children and youth

Families

NTEE code info

Performing Arts (A60)

IRS subsection

501(c)(3) Public Charity

IRS filing requirement

This organization is required to file an IRS Form 990 or 990-EZ.

Tax forms

Show Forms 990

Communication

Blog

Programs and results

What we aim to solve

SOURCE: Self-reported by organization

Theatre Bristol addresses the need to experience and enjoy the art of live performance in our community, as participants and audiences. It addresses the need for opportunities for children and youth that are complements or alternatives to sports or academics, and activities that have no cost. Theatre Bristol addresses needs for confidence, empathy, community, tradition, professional opportunities, and creativity. It also addresses the important need for a safe place and caring adults in the development of young people.

Our programs

SOURCE: Self-reported by organization

What are the organization's current programs, how do they measure success, and who do the programs serve?

Community Theatre

Performance of community-generated plays and musicals based in literature, popular shows, and other creative pieces. Approximately six per year.

Population(s) Served

Families

Children and youth

Where we work

Awards

Arts Achievement Award 2019

Arts Alliance Mountain Empire

Affiliations & memberships

Tennesseans for the Arts 2020

Tennesseans for the Arts 2022

External reviews

Photos

Videos

Our results

SOURCE: Self-reported by organization

How does this organization measure their results? It's a hard question but an important one.

Evaluation documents

Average dollar price for performance tickets

Totals By Year

Population(s) Served

Family relationships, Age groups

Related Program

Community Theatre

Type of Metric

Input - describing resources we use

Direction of Success

Holding steady

Context Notes

Total number of paid admissions

Totals By Year

Population(s) Served

Related Program

Community Theatre

Type of Metric

Output - describing our activities and reach

Direction of Success

Increasing

Context Notes

Total number of performances

Totals By Year

Population(s) Served

Related Program

Community Theatre

Type of Metric

Output - describing our activities and reach

Direction of Success

Increasing

Context Notes

Our Sustainable Development Goals

SOURCE: Self-reported by organization

Learn more about Sustainable Development Goals.

Goals & Strategy

SOURCE: Self-reported by organization

Learn about the organization's key goals, strategies, capabilities, and progress.

Charting impact

Four powerful questions that require reflection about what really matters - results.

What is the organization aiming to accomplish?

Next steps are to continue to preserve Theatre Bristol's historic buildings, developing a strong donor and sponsor base, and reestablishing a staff with artistic director and executive director. The Theatre would like to grow the Board, expand its programming, and much more. The Board is optimistic about the future of Theatre Bristol and grateful for the tremendous contributions of the community.

What are the organization's key strategies for making this happen?

Current strategies are to continue to demonstrate the possibilities of the Theatre's future with quality programming and a family-friendly environment. Reaching out to donors, sponsors, and foundations through caring volunteers will be critical to growing the income base. Additionally, the Board is evaluating possibilities for increasing performance attendance space, as all shows currently sell out and limit any greater income.

What are the organization's capabilities for doing this?

The Board is honored to have a talented community with skills in volunteerism, grant writing, financial management, sponsorships, and major fundraising, as well as valued partnerships with other theatre and arts organizations that lend even greater capability.

What have they accomplished so far and what's next?

Planned performances have been staged, including all the efforts that involved arranging production crew, communications, auditions, rehearsals, legal and business arrangements and more.
Six new Board members have been added to the Board.
Approximately 100 new volunteers have become involved and contributed.
Performances continue to sell out.
Major maintenance projects related to roofing, heating and air, electrical and lighting, and structural improvements were all addressed completed.
Increased and grew social media activity, and continue to grow community partnerships.
Corporation and charitable registrations completed, as well as Great Nonprofits TopNonprofit, Alliance for Better Nonprofits, Bristol Chamber of Commerce, and Guidestar affiliations.

How we listen

SOURCE: Self-reported by organization

Seeking feedback from people served makes programs more responsive and effective. Here’s how this organization is listening.

We shared information about our current feedback practices.

How is your organization using feedback from the people you serve?

To identify and remedy poor client service experiences, To identify bright spots and enhance positive service experiences, To make fundamental changes to our programs and/or operations, To inform the development of new programs/projects, To identify where we are less inclusive or equitable across demographic groups, To strengthen relationships with the people we serve
Which of the following feedback practices does your organization routinely carry out?

We collect feedback from the people we serve at least annually, We aim to collect feedback from as many people we serve as possible, We take steps to ensure people feel comfortable being honest with us, We look for patterns in feedback based on demographics (e.g., race, age, gender, etc.), We look for patterns in feedback based on people’s interactions with us (e.g., site, frequency of service, etc.), We engage the people who provide feedback in looking for ways we can improve in response, We act on the feedback we receive, We tell the people who gave us feedback how we acted on their feedback
What challenges does the organization face when collecting feedback?

It is difficult to get the people we serve to respond to requests for feedback

Financials

THEATRE BRISTOL

Fiscal year: Jul 01 - Jun 30

Financial documents

Yes, financials were audited by an independent accountant.

Revenue vs. expenses: breakdown

SOURCE: IRS Form 990

NET GAIN/LOSS: in

Note: When component data are not available, the graph displays the total Revenue and/or Expense values.

Liquidity in 2023

SOURCE: IRS Form 990

3.32

Average of 0.53 over 10 years

Months of cash in 2023

SOURCE: IRS Form 990

12.1

Average of 2.6 over 10 years

Fringe rate in 2023

SOURCE: IRS Form 990

8%

Average of 2% over 10 years

Funding sources

Source: IRS Form 990

Assets & liabilities

Source: IRS Form 990

Financial data

SOURCE: IRS Form 990

Digitizing IRS form 990 data

THEATRE BRISTOL

Revenue & expenses

Fiscal Year: Jul 01 - Jun 30

SOURCE: IRS Form 990 info

Fiscal year ending: Download Data

Revenue
Contributions	$24,562
Government Grants	$960
Program Services	$98,965
Investments	$2,220
Special Events	$0
Sales	$0
Other	$0
Total Revenue	$128,926

Expenses
Program Services	$0
Administration	$0
Fundraising	$0
Total Expenses	$140,058
Net Gain/Loss	($11,132)

Functional expenses
Accounting Fees	$0
Advertising & Promotion	$426
Information Technology Expenses	$0
Insurance Expenses	$2,819
Interest Expenses	$0
Investment Management Fees	$0
Legal Fees	$1,925
Pension Plan Contributions	$0
Professional Fundraising Expenses	$0

Revenue
Contributions	$12,106
Program Services	$39,180
Investments	$8
Special Events	$0
Sales	$0
Other	$0
Total Revenue	$51,294

Expenses
Grants	$0
Salaries & Employee Benefits	$0
Professional Fees	$0
Occupancy	$12,825
Printing, Publications, Postage, etc.	$2,325
Other Expenses	$20,802
Total Expenses	$35,952
Net Gain/Loss	$15,342

Revenue
Contributions	$10,237
Program Services	$60,920
Investments	$15
Special Events	$0
Sales	$0
Other	$0
Total Revenue	$71,172

Expenses
Grants	$0
Salaries & Employee Benefits	$0
Professional Fees	$0
Occupancy	$28,250
Printing, Publications, Postage, etc.	$373
Other Expenses	$37,779
Total Expenses	$66,402
Net Gain/Loss	$4,770

Revenue
Contributions	$7,580
Program Services	$72,099
Investments	$0
Special Events	$3,490
Sales	$0
Other	$12
Total Revenue	$83,181

Expenses
Grants	$0
Salaries & Employee Benefits	$0
Professional Fees	$0
Occupancy	$25,899
Printing, Publications, Postage, etc.	$193
Other Expenses	$50,815
Total Expenses	$76,907
Net Gain/Loss	$6,274

Revenue
Contributions	$11,529
Program Services	$67,382
Investments	$0
Special Events	$382
Sales	$0
Other	$7
Total Revenue	$79,300

Expenses
Grants	$0
Salaries & Employee Benefits	$0
Professional Fees	$7,500
Occupancy	$12,153
Printing, Publications, Postage, etc.	$3,818
Other Expenses	$53,927
Total Expenses	$77,398
Net Gain/Loss	$1,902

Revenue
Contributions	$18,338
Program Services	$70,931
Investments	$8
Special Events	($1,251)
Sales	$0
Other	$0
Total Revenue	$88,026

Expenses
Grants	$0
Salaries & Employee Benefits	$0
Professional Fees	$18,062
Occupancy	$12,136
Printing, Publications, Postage, etc.	$60
Other Expenses	$65,627
Total Expenses	$95,885
Net Gain/Loss	($7,859)

Revenue
Contributions	$14,321
Program Services	$79,258
Investments	$0
Special Events	$1,835
Sales	$0
Other	$13
Total Revenue	$95,427

Expenses
Grants	$0
Salaries & Employee Benefits	$0
Professional Fees	$11,790
Occupancy	$15,040
Printing, Publications, Postage, etc.	$45
Other Expenses	$68,263
Total Expenses	$95,138
Net Gain/Loss	$289

Revenue
Contributions	$91,198
Program Services	$6,409
Investments	$2
Special Events	$5,943
Sales	$0
Other	$68,980
Total Revenue	$172,532

Expenses
Grants	$0
Salaries & Employee Benefits	$0
Professional Fees	$10,865
Occupancy	$16,705
Printing, Publications, Postage, etc.	$0
Other Expenses	$92,464
Total Expenses	$120,034
Net Gain/Loss	$52,498

Revenue
Contributions	$14,261
Program Services	$0
Investments	$1
Special Events	$0
Sales	$0
Other	$269
Total Revenue	$14,531

Expenses
Grants	$0
Salaries & Employee Benefits	$0
Professional Fees	$17,000
Occupancy	$9,791
Printing, Publications, Postage, etc.	$0
Other Expenses	$35,085
Total Expenses	$61,876
Net Gain/Loss	($47,345)

Revenue
Contributions	$45,985
Government Grants	$134,359
Program Services	$47,910
Investments	$2
Special Events	$0
Sales	$0
Other	$0
Total Revenue	$228,256

Expenses
Program Services	$89,946
Administration	$22,363
Fundraising	$0
Total Expenses	$112,309
Net Gain/Loss	$115,947

Functional expenses
Accounting Fees	$3,400
Advertising & Promotion	$7,000
Information Technology Expenses	$4,384
Insurance Expenses	$5,710
Interest Expenses	$0
Investment Management Fees	$0
Legal Fees	$30
Pension Plan Contributions	$0
Professional Fundraising Expenses	$0

Revenue
Contributions	$88,758
Government Grants	$60,900
Program Services	$126,106
Investments	$1,513
Special Events	$0
Sales	$0
Other	$0
Total Revenue	$277,277

Expenses
Program Services	$155,781
Administration	$50,614
Fundraising	$0
Total Expenses	$206,395
Net Gain/Loss	$70,882

Functional expenses
Accounting Fees	$531
Advertising & Promotion	$0
Information Technology Expenses	$3,713
Insurance Expenses	$6,185
Interest Expenses	$0
Investment Management Fees	$0
Legal Fees	$181
Pension Plan Contributions	$0
Professional Fundraising Expenses	$0

THEATRE BRISTOL

Balance sheet

Fiscal Year: Jul 01 - Jun 30

SOURCE: IRS Form 990 info

The balance sheet gives a snapshot of the financial health of an organization at a particular point in time. An organization's total assets should generally exceed its total liabilities, or it cannot survive long, but the types of assets and liabilities must also be considered. For instance, an organization's current assets (cash, receivables, securities, etc.) should be sufficient to cover its current liabilities (payables, deferred revenue, current year loan, and note payments). Otherwise, the organization may face solvency problems. On the other hand, an organization whose cash and equivalents greatly exceed its current liabilities might not be putting its money to best use.

Fiscal year ending: Download Data

Assets	Jul 01, 2010	Jun 30, 2011	Change
Contributions	$24,562
Cash & Equivalents	$0	$5,000	$5,000
Accounts Receivable	$0	$0	$0
Pledges & Grants Receivable	$0	$0	$0
Receivable, Other	$0	$0	$0
Inventories for Sale or Use	$0	$0	$0
Investment, Securities	$0	$0	$0
Investment, Other	$0	$0	$0
Fixed Assets (LBE - Depreciation)	$133,979	$133,979	$0
Other	$0	$0	$0
Total Assets	$133,979	$138,979	$5,000

Liabilities	Jul 01, 2010	Jun 30, 2011	Change
Accounts Payable	$0	$0	$0
Grants Payable	$0	$0	$0
Deferred Revenue	$0	$0	$0
Loans and Notes	$0	$0	$0
Tax-Exempt Bond Liabilities	$0	$0	$0
Other	$0	$0	$0
Total Liabilities	$0	$0	$0

Fund balance	Jul 01, 2010	Jun 30, 2011	Change
Temporarily Restricted Net Assets	$0	$0	$0
Permanently Restricted Net Assets	$0	$0	$0
Total Restricted Net Assets	$0	$0	$0
Unrestricted Net Assets	$133,979	$138,979	$5,000
Net Assets	$0	$0	$0

Assets	Jul 01, 2013	Jun 30, 2014	Change
Contributions	$12,106
Cash & Equivalents	$1,889	$17,231	$15,342
Fixed Assets (LBE - Depreciation)	$133,979	$133,979	$0
Other	$0	$0	$0
Total Assets	$135,868	$151,210	$15,342

Liabilities	Jul 01, 2013	Jun 30, 2014	Change
Total Liabilities	$0	$0	$0

Fund balance	Jul 01, 2013	Jun 30, 2014	Change
Net Assets	$135,868	$151,210	$15,342

Assets	Jul 01, 2014	Jun 30, 2015	Change
Contributions	$10,237
Cash & Equivalents	$17,231	$22,001	$4,770
Fixed Assets (LBE - Depreciation)	$133,979	$133,979	$0
Other	$0	$0	$0
Total Assets	$151,210	$155,980	$4,770

Liabilities	Jul 01, 2014	Jun 30, 2015	Change
Total Liabilities	$0	$0	$0

Fund balance	Jul 01, 2014	Jun 30, 2015	Change
Net Assets	$151,210	$155,980	$4,770

Assets	Jul 01, 2015	Jun 30, 2016	Change
Contributions	$7,580
Cash & Equivalents	$22,001	$28,275	$6,274
Fixed Assets (LBE - Depreciation)	$133,979	$123,335	($10,644)
Other	$0	$0	$0
Total Assets	$155,980	$151,610	($4,370)

Liabilities	Jul 01, 2015	Jun 30, 2016	Change
Total Liabilities	$0	$0	$0

Fund balance	Jul 01, 2015	Jun 30, 2016	Change
Net Assets	$155,980	$151,610	($4,370)

Assets	Jul 01, 2016	Jun 30, 2017	Change
Contributions	$11,529
Cash & Equivalents	$28,275	$30,178	$1,903
Fixed Assets (LBE - Depreciation)	$123,335	$112,690	($10,645)
Other	$0	$0	$0
Total Assets	$151,610	$142,868	($8,742)

Liabilities	Jul 01, 2016	Jun 30, 2017	Change
Total Liabilities	$0	$0	$0

Fund balance	Jul 01, 2016	Jun 30, 2017	Change
Net Assets	$151,610	$142,868	($8,742)

Assets	Jul 01, 2017	Jun 30, 2018	Change
Contributions	$18,338
Cash & Equivalents	$30,178	$22,319	($7,859)
Fixed Assets (LBE - Depreciation)	$112,690	$102,046	($10,644)
Other	$0	$0	$0
Total Assets	$142,868	$124,365	($18,503)

Liabilities	Jul 01, 2017	Jun 30, 2018	Change
Total Liabilities	$0	$0	$0

Fund balance	Jul 01, 2017	Jun 30, 2018	Change
Net Assets	$142,868	$124,365	($18,503)

Assets	Jul 01, 2018	Jun 30, 2019	Change
Contributions	$14,321
Cash & Equivalents	$22,319	$22,608	$289
Fixed Assets (LBE - Depreciation)	$102,046	$91,402	($10,644)
Other	$0	$0	$0
Total Assets	$124,365	$114,010	($10,355)

Liabilities	Jul 01, 2018	Jun 30, 2019	Change
Total Liabilities	$0	$54,296	$54,296

Fund balance	Jul 01, 2018	Jun 30, 2019	Change
Net Assets	$124,365	$59,714	($64,651)

Assets	Jul 01, 2019	Jun 30, 2020	Change
Contributions	$91,198
Cash & Equivalents	$19,808	$78,099	$58,291
Fixed Assets (LBE - Depreciation)	$8,000	$87,132	$79,132
Other	$3,000	$22,414	$19,414
Total Assets	$30,808	$187,645	$156,837

Liabilities	Jul 01, 2019	Jun 30, 2020	Change
Total Liabilities	$0	$104,339	$104,339

Fund balance	Jul 01, 2019	Jun 30, 2020	Change
Net Assets	$30,808	$83,306	$52,498

Assets	Jul 01, 2020	Jun 30, 2021	Change
Contributions	$14,261
Cash & Equivalents	$78,099	$12,425	($65,674)
Fixed Assets (LBE - Depreciation)	$87,132	$83,733	($3,399)
Other	$22,414	$1,003	($21,411)
Total Assets	$187,645	$97,161	($90,484)

THEATRE BRISTOL

Financial trends analysis Glossary & formula definitions

Fiscal Year: Jul 01 - Jun 30

SOURCE: IRS Form 990 info

This snapshot of THEATRE BRISTOL’s financial trends applies Nonprofit Finance Fund® analysis to data hosted by GuideStar. While it highlights the data that matter most, remember that context is key – numbers only tell part of any story.

Created in partnership with

Fiscal year: Jul 01 - Jun 30 View full report Download data

Business model indicators

Profitability	2011	2022	2023
Unrestricted surplus (deficit) before depreciation	$5,000	$119,346	$74,603
As % of expenses	3.6%	109.6%	36.8%
Unrestricted surplus (deficit) after depreciation	$5,000	$115,947	$70,882
As % of expenses	3.6%	103.2%	34.3%

Revenue composition
Total revenue (unrestricted & restricted)	$128,926	$228,256	$277,277
Total revenue, % change over prior year	0.0%	0.0%	21.5%
Program services revenue	76.8%	21.0%	45.5%
Membership dues	0.0%	0.0%	0.0%
Investment income	0.0%	0.0%	0.0%
Government grants	0.7%	58.9%	22.0%
All other grants and contributions	19.1%	20.1%	32.0%
Other revenue	1.7%	0.0%	0.5%

Expense composition
Total expenses before depreciation	$140,058	$108,910	$202,674
Total expenses, % change over prior year	0.0%	0.0%	86.1%
Personnel	62.4%	15.7%	21.2%
Professional fees	1.4%	7.2%	12.6%
Occupancy	13.0%	0.0%	0.0%
Interest	0.0%	0.0%	0.0%
Pass-through	0.0%	0.0%	0.0%
All other expenses	23.3%	77.0%	66.2%

Full cost components (estimated)	2011	2022	2023
Total expenses (after depreciation)	$140,058	$112,309	$206,395
One month of savings	$11,672	$9,076	$16,890
Debt principal payment	$0	$0	$0
Fixed asset additions	$0	$0	$0
Total full costs (estimated)	$151,730	$121,385	$223,285

Capital structure indicators

Liquidity	2011	2022	2023
Months of cash	0.4	14.4	12.1
Months of cash and investments	0.4	14.4	12.1
Months of estimated liquid unrestricted net assets	0.4	14.6	12.1

Balance sheet composition	2011	2022	2023
Cash	$5,000	$130,898	$203,594
Investments	$0	$0	$0
Receivables	$0	$11,529	$0
Gross land, buildings, equipment (LBE)	$133,979	$356,810	$360,193
Accumulated depreciation (as a % of LBE)	0.0%	77.5%	77.8%
Liabilities (as a % of assets)	0.0%	32.1%	21.6%
Unrestricted net assets	$138,979	$151,908	$222,790
Temporarily restricted net assets	$0	N/A	N/A
Permanently restricted net assets	$0	N/A	N/A
Total restricted net assets	$0	$0	$0
Total net assets	$0	$151,908	$222,790

Key data checks

Key data checks	2011	2022	2023
Material data errors	Yes	No	No

Operations

The people, governance practices, and partners that make the organization tick.

Documents

Letter of Determination

Form 1023/1024 is not available for this organization

Executive Director

Samantha Gray

Number of employees

Source: IRS Form 990

THEATRE BRISTOL

Officers, directors, trustees, and key employees

SOURCE: IRS Form 990

Compensation

Other

Show data for fiscal year

Compensation data

Download up to 5 most recent years of officer and director compensation data for this organization

THEATRE BRISTOL

Highest paid employees

SOURCE: IRS Form 990

Compensation

Other

Show data for fiscal year

Compensation data

Download up to 5 most recent years of highest paid employee data for this organization

THEATRE BRISTOL

Board of directors
as of 01/28/2023

SOURCE: Self-reported by organization

Board of directors data

Download the most recent year of board of directors data for this organization

Board chair

Cindi Brooks

Dottie Havlik

Mary Beth Rainero

Ann Vance

Cindi Brooks

Leticia Peltzer

Nicole Intagliata

Tina Turner

Board leadership practices

SOURCE: Self-reported by organization

GuideStar worked with BoardSource, the national leader in nonprofit board leadership and governance, to create this section.

Board orientation and education
Does the board conduct a formal orientation for new board members and require all board members to sign a written agreement regarding their roles, responsibilities, and expectations? Yes
CEO oversight
Has the board conducted a formal, written assessment of the chief executive within the past year ? Not applicable
Ethics and transparency
Have the board and senior staff reviewed the conflict-of-interest policy and completed and signed disclosure statements in the past year? Yes
Board composition
Does the board ensure an inclusive board member recruitment process that results in diversity of thought and leadership? Yes
Board performance
Has the board conducted a formal, written self-assessment of its performance within the past three years? Yes

THEATRE BRISTOL

Keeping Drama On Stage

Mission

Is this your nonprofit?

Programs and results

What we aim to solve

Our programs

Community Theatre

Where we work

Awards

Affiliations & memberships

Our results

Evaluation documents

Average dollar price for performance tickets

Totals By Year

Population(s) Served

Related Program

Type of Metric

Direction of Success

Context Notes

Total number of paid admissions

Totals By Year

Population(s) Served

Related Program

Type of Metric

Direction of Success

Context Notes

Total number of performances

Totals By Year

Population(s) Served

Related Program

Type of Metric

Direction of Success

Context Notes

Our Sustainable Development Goals

Goals & Strategy

Charting impact

What is the organization aiming to accomplish?

What are the organization's key strategies for making this happen?

What are the organization's capabilities for doing this?

What have they accomplished so far and what's next?

How we listen

Financials

Financial documents

Revenue vs. expenses: breakdown

Liquidity in 2023 info

3.32

Months of cash in 2023 info

12.1

Fringe rate in 2023 info

8%

Funding sources info

Assets & liabilities info

Financial data

Digitizing IRS form 990 data

THEATRE BRISTOL

THEATRE BRISTOL

THEATRE BRISTOL

Business model indicators

Capital structure indicators

Key data checks

Operations

Documents

Executive Director

Samantha Gray

Number of employees

THEATRE BRISTOL

Compensation data

THEATRE BRISTOL

Compensation data

THEATRE BRISTOL

Board of directors data

Cindi Brooks

Board leadership practices

Board orientation and education

CEO oversight

Ethics and transparency

Board composition

Board performance

Liquidity in 2023

Months of cash in 2023

Fringe rate in 2023

Funding sources

Assets & liabilities